Payroll Technician Short Term ; Temporary

Overview

Under the direction of the Vice President of Human Resources, performs a variety of complex and technical payroll-related duties to assure that District employees are paid according to established guidelines in a timely manner; process payroll records and monitor data related to District employees; performs other related duties as may be assigned.

• Prepares, distributes and maintains a variety of time reporting documents, including timesheets and overtime summary forms to ensure compliance with education and labor laws and regulations. (E)
• Reviews time sheets and records to assure accuracy and completeness; avoids duplication of hours charged and verifies proper authorizing signatures. (E)
• Inputs a variety of employee related data into HRS automated personnel/payroll system including accounting codes, changes in employee data, assignments, deductions and status, new hires and salary withholding information. (E)
• Receives and audits District time reports for classified or certificated employees; reviews, verifies and tabulates hours worked and audits for compliance with payroll rules and contract language. (E)
• Posts, arranges, and balances financial and payroll records; prepares and maintains payroll files, journals, ledgers, spreadsheets, accounts and other financial records; assists with revisions and adjustments of salary schedules including calculation and data input; monitors and processes individual and unit advancements on the salary schedules. (E)
• Communicates with District administrators, staff, and faculty in person and on the phone; resolves payroll discrepancies and provides information concerning salaries, deductions, earned vacation and sick days and voluntary deductions. (E)
• Distributes pay warrants; computes and reconciles billings for payments from voluntary deductions. (E)
• Provides verifications of employment both oral and written. (E)
• Communicates with County offices and State agencies to clarify payroll procedures and exchange information. (E)
• Prepares a variety of payroll-related reports including sick leave and vacation reports, year-to-date tax earnings, deferred pay and sub report, payroll registers, employee payroll files and others as assigned. (E)
• Operates a computer system to input a variety of information related to payroll activities and functions including entering new employee information; learns and operates related software. (E)
• Maintains detailed permanent records on employees regarding accumulation and use of sick leave, vacation and other paid and unpaid leaves; posts and processes garnishments as assigned. (E)
• Prepares supplemental and payrolls and adjustments for employees that submit late time sheets and for other retroactive and/or irregular or non-recurring payments. (E)
• Operates a variety of office machines and equipment as assigned.
• Performs clerical duties such as typing, filing and answering telephones as needed.
• Performs other related duties as may be assigned.

EDUCATION AND EXPERIENCE:
Any combination equivalent to: graduation from high school supplemented by course work in accounting and three years increasingly responsible payroll, accounting and financial record-keeping experience.

• Principles, methods, procedures and terminology used in payroll processing work.
• District payroll policies and procedures.
• Automated Personnel/Payroll system.
• Methods and practices of payroll recordkeeping.
• Financial and statistical record-keeping techniques.
• Modern office practices, procedures and equipment.
• Applicable sections of State Education Code, bargaining unit agreements and other applicable laws.
• Interpersonal skills demonstrating tact, patience and courtesy.
• Telephone techniques and etiquette.
• Operation of a computer.
• Oral and written communication skills.

• Perform a variety of Payroll/Accounting duties involving independent judgment and initiative.
• Learn applicable sections of the current negotiated labor contracts, State Education Code and other applicable laws and regulations.
• Compile, organize, tabulate and file data.
• Maintain detailed records for a variety of classified, certificated or substitute personnel.
• Prepare…