Clerical Assistant II Short Term ; Temporary

Antelope Valley College

Clerical Assistant II Short Term Hourly (Temporary)

Salary: $21.78 Hourly

Deadline: Continuous

Full job description and OFFICIAL application available ONLY at: (Use the "Apply for this Job" box below).?=305006

Under the direction of an assigned supervisor, perform a variety of clerical duties involving typing, filing and maintaining records or reports in support of a special program or district function. Performs other related duties as may be assigned.

• Provide information pertaining to services of the department and the college, its procedures and regulations; collect and account for monies and fees as assigned and maintain accounting of those monies and fees.
• Provide a variety of departmental counter services, offering information to students and the general public regarding department rules and regulations, how to complete forms, and where to obtain information.
• Take meeting notes and draft minutes for committees; type and proofread correspondence, memoranda, bulletins, reports, schedules, agendas, lists, examinations, forms, labels or other materials from straight copy, rough draft, notes or transcription equipment.
• Maintain logs, records and files related to the assigned office; sort, classify and file materials in alpha, numeric or other established sequences.
• Distribute forms and provide information and assistance to students, the public and staff in an accurate and timely manner.
• Perform receptionist duties and answer telephones; relay messages; greet students and the public; direct inquiries and make telephone calls to request, provide or verify information as directed.
• Operate office equipment (typewriter, calculator, copy machine) and computer equipment to enter and retrieve data, maintain records and generate reports.
• Maintain supplies and materials inventory; order, receive and distribute materials, equipment and supplies as directed.
• Ensure timely duplication and distribution of records, reports and other materials as directed.
• Perform clerical work such as posting records, making arithmetic computations, and retrieving information from clearly indicated sources; schedule and attend meetings.
• Types and perform other clerical duties for the assigned supervisor and other staff as directed.
• Schedule appointments and meetings; maintain calendars; coordinate event activities including scheduling, logistics, invitations, RSVP, follow-up, and equipment requests.
• Sort and distribute incoming mail; prepare and mail departmental mailings, including meeting packets and invitations.
• Coordinate, edit, and maintain schedules and departmental assignments.
• May provide work direction to students, hourly workers, and volunteers if assigned.
• Perform other related duties as may be assigned.

• Education and Experience: Any combination equivalent to graduation from high school and one year of clerical experience generally related to the duties and responsibilities of the class.
• Knowledge Of: Modern office practices, procedures and equipment; record-keeping techniques; correct English usage, grammar, spelling, punctuation and vocabulary; telephone techniques and etiquette; interpersonal skills using tact, patience and courtesy; office machines including computers and applicable software.
• Ability To: Perform a variety of clerical duties involving typing, filing and maintaining records or reports in support of a program or district function; learn and apply laws, rules, regulations involved in assigned clerical activities; add, subtract, multiply and divide quickly and accurately; understand and follow oral and written directions; type at 45 words net per minute from clear copy; operate office equipment and computer terminals;
  
  meet schedules and deadlines; maintain records and prepare reports; answer telephones and greet the public courteously; communicate effectively both orally and in writing; work cooperatively with others; work under pressure with changing deadlines; work evenings and weekends upon request; work independently and follow through with minimal direction; apply discretion in dealing with confidential matters; collect and relay information accurately and with diplomacy.

• Work Direction, Lead and
  
  Supervisory Responsibilities:
  
  Not applicable; no permanent full-time staff to supervise.
• Contacts: Co-workers, students, other departmental personnel, vendors, contractors, and the general public.
• Physical Effort: Requires the ability to exert some physical effort, such as walking, standing and light lifting, bending, kneeling or crouching to retrieve and maintain files. Minimal dexterity in using office equipment.
• Working Conditions: Normal office environment, subject to interruptions.

For a complete listing and details of all open positions and how to apply, select the HR & Employment link on the AVC Web site at  or contact the Human Resources Office at ;
Voice/Relay  x. 6360, 3041 West Avenue K, Lancaster, CA 93536