Clerical Assistant III, Counseling

Antelope Valley College – Clerical Assistant III, Counseling

Salary: $4,206.07 Monthly

Deadline: 8/4/2025 11:59 PM Pacific

Under the direction of an assigned supervisor, perform a variety of responsible and technical clerical and typing work in support of an assigned District function. Provide work direction and guidance to student assistants and other clerical personnel as assigned and perform other related duties as may be assigned.

Full job description and OFFICIAL application available ONLY at:
(Use the "Apply for this Job" box below).?=306113

• Plan, schedule and perform technical clerical duties related to assigned function such as compiling information from a variety of sources and preparing reports and forms as required by District, County, State or federal regulations; communicate with other agencies or departments to provide or obtain wide variety of information; provide cover for front desk or department counter as assigned, providing information and assistance to students, potential students, clients and the general public regarding program services and requirements.
  
  (E)
• Receive and screen phone calls and visitors; report phone problems; provide information and direct inquiries and visitors to the proper person or office; provide technical information concerning policies, procedures, rules, regulations and activities of assigned program or office. (E)
• Compose correspondence independently or from oral instructions; prepare letters, memos, flyers, brochures and forms, requesting or providing information; prepare variety of mailings as assigned. (E)
• Prepare, type, proofread and duplicate a variety of items including proposals, contracts, purchase orders, reports, agendas, minutes and other documents. (E)
• Coordinate schedules and assist in communicating to others regarding meetings, appointments, orientations, activities or announcements; schedule meetings, conferences, and interviews for supervisors and others; assemble, type and duplicate required background materials. (E)
• Collect and account for fees and other monies received as assigned; monitor and maintain office or program budget according to established guidelines; type requisitions and process invoices according to established procedures. (E)
• Operate computer equipment to enter and retrieve data, maintain records and generate reports; utilize word processing and other software as required by the position. (E)
• Prepare and maintain detailed and complex logs, timesheets, files, records and software library including software licenses and maintenance agreements; establish and cross‑reference filing systems as needed; maintain confidentiality of a variety of sensitive materials and information. (E)
• Assure timely distribution, receipt, processing and maintenance of a variety of records, reports and other materials; request or provide information as necessary to assure completeness, accuracy and conformance to established procedures; conduct research and analysis for assigned specialized projects and prepare reports and recommendations accordingly. (E)
• Train and provide work direction and guidance to student assistants and other clerical personnel as assigned. (E)
• Operate a variety of office machines such as typewriters, computers, printers, calculators, copiers, duplication machine, transcription equipment and other equipment as required. (E)
• Maintain inventory and order supplies, equipment and materials as needed; follow up with persons ordering supplies and equipment and with vendors. (E)
• Receive, screen and route mail. (E)
• Administer standardized group of individual tests, including adaptive tests for disabled students in accordance with college, state, and testing agency requirements; check in examinees, verify identification; prepare materials used for testing, distribute, collect and maintain security of testing materials. (E)
• Assist instructors, students, faculty, co‑workers with various problems and questions. (E)
• Receive and verify accuracy of requisitions, assign numbers, and distribute Purchase Orders via fax or mail; determine competitive pricing with vendors. (E)
• Attend meetings, seminars, and conferences for the purpose of enhancing knowledge…