Construction Estimator & Coordinator

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

The Construction Estimator & Coordinator supports construction projects from initial customer contact through close-out. This role combines estimating, project coordination, customer communication, documentation management, and scheduling. The position ensures accurate scopes, complete estimates, and smooth project execution while maintaining strong customer and client relationships.

• Build and maintain customer relationships.
• Educate customers on processes, timelines, and expectations.
• Manage customer inquiries and maintain communication logs.
• Confirm customer upgrades/changes and ensure documentation accuracy.
• Support communication between customers, clients, subcontractors, and internal teams.

• Analyze labor, materials, and time requirements.
• Create accurate sketches and scopes of work using Xactimate™.
• Produce and deliver consistent, complete estimates.
• Work with Construction Managers and external specialists as needed.
• Identify project constraints, discrepancies, and required upgrades.
• Document and distribute finalized scopes and estimates.

• Enter and maintain accurate project data in operating systems.
• Schedule initial visits, warranty appointments, inspections, and other activities.
• Assist with subcontractor coordination; maintain licenses and insurance records.
• Issue and validate POs and support material ordering.
• Acquire necessary permits and follow municipal procedures.
• Update project budgets, schedules, change orders, and WIP reports.
• Review and validate project file documentation.
• Prepare project reports and assist with collections and close-out.

• High school diploma/GED required; associate or bachelor’s degree preferred.
• BA in construction-related field preferred.
• Minimum 2 years of experience in estimating, coordination, insurance adjusting, or similar.
• Experience in construction or restoration preferred.
• Proficient in Xactimate™ and business software applications.
• Strong customer service, communication, organizational, and problem‑solving skills.
• Intermediate math skills; ability to work collaboratively.

• Office and field work required.
• Jobsite visits may involve walking, standing, climbing ladders, or exposure to noise and heat.
• Office tasks may require bending, lifting files, or using step stools.

• Full-time, Monday–Friday, generally 8:00 a.m.–5:00 p.m., minimum 40 hours per week.
• Occasional extended hours, weekends, or on-call work based on business needs.
• Local travel required; occasional out-of-area or overnight travel may occur.