Finance and Performance Coordinator; Payroll

Finance and Performance Coordinator (Payroll)

The post holder will support the Finance and Performance Function of the organisation primarily to ensure robust delivery of monthly employee pay and financial administrative tasks, whilst providing cover to the Performance workstream. The post holder will support the development and delivery of the Finance and Performance Strategy.

The post holder will remain accountable to the Finance and Performance Manager / Senior Finance and Performance Manager and will support them to implement and review appropriate practice policies and to ensure compliance with all contracts and regulatory requirements.

The post holder will work within the Finance and Performance Team to ensure that all national, regional and local performance targets are met.

Main

Duties and Responsibilities:

Coordinate the processing of the monthly payroll for Lancaster Medical Practice and Lancaster Medical Group

Administratively support the finance function of the organisation

Ensure compliance with tax legislation and internal policies while working with HR on employee data

Quality and Outcomes Framework (QOF)/Investment and Impact Fund (IIF) Claims

Support the delivery of practice performance standards

Support the development and implementation of practice policies and procedures

Key Duties/Responsibilities:

Liaise with colleagues across the organisation to obtain accurate data for payroll

Collate all data required to run payroll each month and ensure all records are updated correctly, for both Lancaster Medical Practice (LMP) and Lancaster Medical Group (LMG)

Monitor and maintain accurate pension deductions for all employees

End to end responsibility for recording income via cash, card, bank transfer or cheque

Raise and process invoices, download and reconcile statements and ensure all suppliers are paid in line with settlement terms, for both Lancaster Medical Practice and Lancaster Medical Group

Ensure all information inputted into accounting systems is accurate, reliable and timely

Monitor required inboxes and respond accordingly and in a timely manner

Support the implementation of the organisations Performance Strategy to ensure achievement of performance standards.

Support delivery and achievement of Practice Quality Outcomes Framework (QOF)

Support the delivery of performance improvement initiatives to ensure the achievement of performance standards

Support the extraction of data required to update performance boards and spreadsheets

Run searches in EMIS / designing searches as requested, with appropriate sign off

To coordinate and organise the data required for audit purposes, using a variety of systems.

Ensuring accurate claiming each month, including but not limited to, pharmacy drug reimbursement (FP34), Genitourinary Medicine (GUM) and Lancaster County Council (LCC) claims

Contribute to meetings and prepare required documentation for performance and QOF/IIF meetings

Update searches from PRIMIS as they are available

Run required searches for different teams across the organisation and provide the data in a timely manner

Run and record practice population figures on a monthly basis

• GCSE (or equivalent) in English and Maths, grade C or above, or equivalent experience
• Significant administration experience within a payroll and finance setting.
• Strong attention to detail and ability to handle confidential data.

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.