Operations Coordinator

• Employment letters

Wonderbrands, is a leading North American bakery (formerly Weston Foods, fresh and frozen businesses) with 140 years of experience in baking packaged breads, artisan breads, and donuts. We are one of the largest bakeries in North America and makers of Wonder Bread, Country Harvest, D’Italiano, Gadoua, and Casa Mendosa. Wonderbrands, a division of FGF Brands, is unlocking an incredible opportunity for growth through a focus on production innovation capabilities, through a leading-edge supply chain practice and investing deeply in communities where we bake.

The Operations Coordinator is responsible for providing full administrative support to various departments, which may include general office duties, and coordinating office facilities. Operations Coordinator reports to Bakery Leader. The main responsibilities will be operations, payroll, benefits, health and safety and HR Support for all hourly team members only. This is a fully on-site role and will require some flexibility with schedule for event coordination dates.

$55,000 - $65,000

Langley, BC

• Ensure invoices are processed and approved in a timely manner
• SAP – Create PO’s, Receive PO’s
• Receive, distribute, and prepare mail for courier services
• Maintain and organize the filing system and update databases and other information as required
• Ensure all correspondence, communication and reports are dealt with in a timely and confidential manner
• Respond efficiently to all requests for office supplies and coordinate servicing of office equipment
• Maintaining plant budget files in various accounts and budget accruals on a period basis.
• Maintaining hourly team member’s confidential records including their personal information, training records and disciplinary actions
• Communicate with Cintas regarding uniform sizes
• Printing and posting of posters as required
• Events coordination – ordering items, food, set up, posters, clean up (town halls, lunches, recognition and service events)
• Provide LOA, STD, and vacation forms to hourly team members
• Any other tasks assigned by the Bakery Leader

• Full training matrix ownership – keeping signed records in binder, updating electronic training matrix, adding and removing new team members, having readily available for audit
• Monthly review of training matrix to see of any upcoming training requirements (ie. Expired forklift licenses upcoming etc)
• Review frequently to help coordinate with H&S to notify various departments when different types of trainings are needing to schedule a refresher
• Work with H&S to ensure training is scheduled and completed
• Work with H&S to ensure physical/digital training records are maintained and up to date
• Maintain safety shoe & glasses list and voucher programs

• Workday administration and management for hourly team members (new hires, seniority list, promotions, transfers, compensation changes, etc)
• Attendance management administration for operations hourly team members
• Compensation changes in Workday for hourly team members
• One-time payments (tool reimbursement) for hourly team members
• Employment letters
• Data changes / updates – (contact info, banking etc) into Workday and any systems
• Ensure orientaiton packages are created on-time for new hires
• Issue FOB’s and keep log
• Draft letters and reminders for expired work permits

• Full payroll administration for all hourly team members in Kronos
• System administration - Enter and remove team members
• Ensure hours are accurate before each pay cycle
• Ensure all team members have punched in and out and are approved by supervisors
• SIN updates into system
• Enter schedule into Kronos weekly
• Manage payments (historical payments, relief payments,…