Bookkeeper & Office Administrator

Position Summary
Meta Home & Kitchen is seeking a highly organized and detail-oriented Bookkeeper & Office Administrator to join their team in Langley, BC. This on-site position plays a critical role in supporting the daily operations of the business through bookkeeping, administrative support, customer service, and sales administration.

Key Responsibilities
Bookkeeping & Financial Administration (60%)

Process accounts payable invoices and vendor payments.

Prepare and issue customer invoices.

Monitor accounts receivable and follow up on outstanding balances.

Process customer payments and maintain accurate records.

Reconcile customer and vendor accounts.

Assist with bank reconciliations and month-end administrative tasks.

Maintain accounting records and supporting documentation.

Enter financial transactions accurately into accounting software.

Generate financial and administrative reports as required.

Support inventory, purchase order, and sales reporting activities.

Ensure a high level of accuracy and confidentiality when handling financial information.

General Administration & Reception (20%)

Serve as the first point of contact for customers, visitors, suppliers, and service providers.

Answer and direct incoming telephone calls and email inquiries.

Welcome visitors to the office and showroom in a professional manner.

Manage incoming and outgoing correspondence.

Maintain office filing systems and records.

Coordinate office supplies and general administrative requirements.

Support management with administrative projects and document preparation.

Maintain a clean, organized, and professional reception area.

Sales Administration Support (20%)

Support the sales team with order entry and administration.

Prepare quotations, sales orders, and customer documentation.

Coordinate product and delivery information with customers and internal departments.

Maintain customer account records and sales documentation.

Assist with customer follow-up and service inquiries.

Track order status and communicate updates to customers and sales representatives.

Support promotional activities, trade shows, and sales initiatives as required.

Provide exceptional customer service throughout the sales process.

Qualifications
Required

3+ years of bookkeeping, office administration, or accounting support experience.

Experience with Accounts Payable and Accounts Receivable processes.

Strong customer service and interpersonal skills.

Excellent attention to detail and accuracy.

Strong organizational and time-management skills.

Proficiency with Microsoft Office, particularly Excel and Outlook.

Experience with accounting software such as Quick Books, Sage, or similar systems.

Ability to manage confidential financial information.

Strong written and verbal communication skills.

Preferred

Experience in a manufacturing, distribution, construction, kitchen and bath, or home improvement environment.

Bookkeeping certificate, accounting diploma, or related education.

Experience supporting a sales team or customer order management process.

Compensation

Salary: $65,000 per year

Group

Health Benefits:

Yes, after three months