Accounting Assistant

3 days ago Be among the first 25 applicants

This range is provided by Guided Search Partners. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$40,000.00/yr - $45,000.00/yr

Job Summary:

We are looking for a reliable and organized Administrative Assistant to support our construction team. The ideal candidate will play a key role in maintaining efficient office operations, assisting with documentation, coordinating project-related tasks, and providing general administrative support to project managers, estimators, and field staff.

Key Responsibilities:

• Provide administrative support to construction and project management teams.
• Prepare and manage construction documents including contracts, submittals, RFIs, change orders, and job folders.
• Assist in tracking project timelines, schedules, and documentation.
• Maintain accurate filing systems for project records, permits, insurance certificates, and safety documents.
• Communicate with subcontractors, vendors, and clients to gather and relay information.
• Assist with creating and distributing meeting agendas, taking minutes, and tracking follow-up items.
• Coordinate travel, site meeting logistics, and office supply inventory.
• Input and update data in project management and accounting systems (e.g., Procore, Sage, Buildertrend, or Quick Books).
• Support accounts payable/receivable tasks including invoice processing and time sheet collection.
• Monitor compliance documents such as lien waivers, insurance, and licensing.
• Assist with onboarding of subcontractors and new employees.
• Answer phones, route calls, and respond to emails professionally and promptly.

Requirements:

• High school diploma or equivalent (Associate’s or Bachelor’s degree preferred).
• 2+ years of administrative experience, ideally in a construction or related industry.
• Strong working knowledge of MS Office (Word, Excel, Outlook) and familiarity with construction software is a plus.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to multitask and manage priorities in a fast-paced environment.
• Professional demeanor and strong customer service skills.
• Basic knowledge of construction terminology and processes is a plus.

Preferred Qualifications:

• Experience with construction management software (e.g., Procore, Buildertrend, Plan Grid).
• Familiarity with AIA documentation, submittals, or permitting processes.
• Bilingual (English/Spanish) is a plus in many construction settings.

• Seniority level
  
  Not Applicable

• Employment type
  
  Full-time

• Job function
  
  Accounting/Auditing
• Industries Construction

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