Accountant, Accounts Receivable​/ Collections, Accounting Assistant

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The Accountant is responsible for managing accounts payable and receivable, including processing vendor payments, recording customer receipts, and maintaining accurate financial records. This role supports month-end close activities by performing account reconciliations, preparing journal entries, and maintaining supporting documentation and schedules. The position requires attention to detail and strong organizational skills to ensure timely and accurate processing of all financial transactions.

Duties & Responsibilities 1. Accounts Payable Management

• Reviews general ledger coding and enters approved invoices into accounting system.
• Processes payments to vendors.
• Reconciles monthly credit card activity.
• Manages outstanding vendor invoices for proper status.

2. Accounts Receivable Management

• a. Produces monthly membership dues invoices.
• b. Assists staff with invoice requests as needed.
• c. Records customer payments into association management system.
• e. Works with VP, Finance & Administration to reconcile deposits with bank activity.
• f. Manages outstanding accounts receivable balances in coordination with department heads.

3. Month End Reconciliation

• a. Performs reconciliations of key account balances.
• b. Prepares monthly GAAP journal entries.
• a. Provides staff with expense detail as requested related to grants and program budgets.
• b. Reconciles grant accounts and maintains support documentation.
• c. Prepares monthly and quarterly grant reporting documents as directed.

5. General Accounting Support

• a. Maintains daily, weekly, and monthly data and supporting work papers as directed.
• b. Posts transactions as directed.
• c. Maintains accounting files.
• d. Assists with annual audit preparation.
• e. Supports Vice President, Finance & Administration as needed.

Other tasks as assigned

Other tasks as assigned.

Education, Experience and Skills

• Working knowledge and experience with Microsoft Office Suite
• Accounting major preferred
• 1-3 years of accounting experience preferred
• Basic understanding of financial and accounting principles
• Experience with Association Management Systems databases preferred
• Excellent verbal and written communication skills
• Organizing and planning skills
• Attention to detail and accuracy
• Reliability
• Professional attitude and demeanor

Professional/Technical Knowledge, Skills & Abilities

• Computer skills, including the ability to prepare correspondence and reports in Microsoft Office Suites
• Ability to prioritize work, manage time and work independently and responsibly
• Demonstrate sound judgment in exhibiting behavior that may impact the organization
• Demonstrate positive interactions with employees, as well as existing and prospective MRLA members
• Demonstrate professional image, maturity, self-confidence and positive attitudes
• Ability to protect confidential information

Working Conditions and

Physical Requirements

The physical demands and work environment characteristics described here are representative of those individual encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work will be performed indoors in a generally comfortable office environment as well as some travel to potential and current members. Employees must possess the following physical requirements:

• Work will be performed fully on-site at the company office.
• Able to communicate with staff on a telephone, and hear and speak clearly to members and others face to face
• Has vision sufficient to read printed documents, computer screens, forms, and other communications
• Able to sit or stand for long periods of time
• Able to reach above shoulder level to work, as well as bend, squat and sit, stand, stoop, crouch, reach, kneel, twist/turn, finger and feel
• Must have ability to travel locally and out-of-town for extended periods, using private or commercial transportation and staying in public accommodations
• Must have the physical ability to attend meetings, conventions,and other events, which may be held in large convention facilities with various accessibility, and maneuver through such facilities to perform a broad variety of duties

TEAM MRLA PERKS & BENEFITS

• 401(k) Retirement Plan with matching funds available
• Paid parking
• Access to Hotel Employee Rate travel program

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