Administrative Assistant 28; Parks Administration

Job Advertisement

The Parks & Recreation Department within the City of Lansing is seeking an Administrative Assistant to showcase their exceptional skills and abilities that will contribute to the success of their team. This is a perfect opportunity crafted for an individual who possesses administrative support skills and specializes in Accounting, Bookkeeping Payroll functions as areas of expertise. If you are confident in those areas and thrive in a public, customer friendly environment, we encourage you to apply.

• Serves as a Department liaison between Department Director, Managers, Finance and Human Resource Departments.
• Oversees account payables, establish vendors, verify invoices, enter data in financial software program, process payment, generate and maintain payment reports.
• Oversees the Temporary Employment Agreement and Independent Contractors contracts, W9 forms on file, expiration dates and the filing system.
• Receives, balances hours and inputs all payroll including Temporary Employment Agreements (TEA), sports, hourly, and salaried employees.
• Ensures that correct accounts are charged for payroll.
• Prepares Personnel Action Forms and sends to City Human Resources in a timely manner.
• Provides administrative assistance to the Parks and Recreation Department, such as creating reports, memos, letters, and special projects as needed.
• Generates reports on various topics, such as payroll, retro pay, and other budget issues.
• Monitors the department’s expenditure, revenue and general accounts and generates reports as needed.

• Associate Degree in Business with an emphasis in Accounting or a related field AND
• At least Three (3) years of comprehensive experience in Accounting, Bookkeeping, Payroll, use of a personal computer with word processing, spreadsheet, electronic filing and financial software
• An equivalent combination of training and experience may be considered

• Must be able to obtain and maintain a Notary Public Certification while in this position
• Must be able to be placed under the terms of the City of Lansing’s blanket bond

The City of Lansing is an Equal Opportunity Employer

The City of Lansing provides reasonable accommodation to applicants and employees with disabilities where appropriate. If you need reasonable accommodation for any part of the application and hiring process, or during employment, notify the Department of Human Resources at . Determination on requests for reasonable accommodation will be made by case‑by‑case basis.

• Contract and Temp Workers are considered external employees and are currently not eligible to apply for this position.

The City of Lansing shall offer at the time of hire the following choice of medical insurances. Coverage will be effective the first day of the month following the date of hire. If an employee chooses the Base plan, they will be eligible for a $400 cash bonus annually. Cost of the Option 1 plan will be based upon the State Mandated Hard Cap amount, which changes annually.

You may choose coverage under either Blue Cross Blue or PHP. Current plans offered are:

• Base - includes a $40.00 co‑pay for office visits. Prescription drug co‑pays are $10/$40/$80. This plan includes a $1000/single and $2000/family in network deductible and 80% co‑insurance. Emergency room services have a $250 co‑pay and Urgent Care visits have a $60 co‑pay.
• Option 1 - includes a $30.00 co‑pay for office visits. Prescription drug co‑pays are $10/$40/$80. This plan includes a $500/single and $1000/family in network…