Deputy Circuit Court Clerk

** Applications are accepted until there are sufficient numbers of qualified applications or qualified candidate has been identified. The position could possibly close at any time.***

Under the supervision of the Clerical Services Supervisor – Circuit Court, performs a variety of Circuit Court Clerk’s Office functions related to the processing of Circuit Court cases. Assists attorneys, parties, and others by providing counter assistance and responding to telephone inquiries. Opens Circuit Court cases, enters information to the computer. Assesses acceptability and receives court record filings. Receipts costs, fines, and fees.

Conducts court record image management. Issues Out of State Subpoenas. Opens and processes mail.

Responds to inquiries at the counters, on the telephone, by email, or by facsimile, and other communication mediums. Provides information on court procedures, researches case activity for internal and external stakeholders, and directs people to the proper locations.

Opens and closes criminal, civil, domestic relations, PPO, and other types of cases that are before the Circuit Court. Records party, attorney, and other case information. Creates, intakes, revises, destroys, transmits, and maintains records of Circuit Court cases consisting of the case history (known as the register of actions) and case file operating electronic case management solutions, electronic document management solutions (including workflow), electronic filing solutions, and other systems.

Record mediums include but are not limited to paper and electronic. Maintains legacy case histories and files.

Programs costs, fines, and fees into case management solution and receipts them by various payment methods, including but not limited to cash, check, money order, credit/debit card, and electronic funds transfer.

Assesses and determines the acceptability of new filings and the accessibility to and release of records in the custody of the Circuit Court Clerk, including records of a highly confidential or sensitive nature.

Performs data entry, where accuracy is essential. Investigates and corrects errors, including researching issues, engages in problem solving, and communicates with internal and external stakeholders. Coordinates expedient processing of urgent matters such as emergency motions, motions for temporary restraining orders, motions for ex parte relief, and petitions for personal protection orders.

Conducts record searches and compiles and releases data from records in response to inquiries. Regularly reviews data inputs and reports of others to resolve discrepancies or errors and communicates with the appropriate agencies to correct records, including but not limited to validations of Law Enforcement Information Network data.

Processes incoming and outgoing changes of venues, case transfers, and removals to other courts. Prepares and sends court records or copies thereof to other courts utilizing various methods of transit, including operating electronic record transfer system as deployed by other courts. Compares case history and docket entries with the pleadings and other filings to ensure a complete and accurate file.

Reviews and verifies the accuracy of Circuit Court records, and transmits said records to the Michigan Court of Appeals and Michigan Supreme Court for appellate review. Transmits records or copies thereof by means requested by the appellate court, including operating electronic file management solutions.

Upon deputization by the Ingham County Clerk, prepares and issues conformed copies, true copies, certified copies, and attested copies of court records after careful review of original record. Prepares and issues copies of court records and other documents.

Assesses requests to place litigants into default. Enters defaults or rejects default requests as appropriate

Leads training of new or current employees in all duties, including explaining procedures or providing guidance to employees in other divisions, offices, or judicial offices. Adapts trainings and creates/revises training documents/manuals to remain in alignment with changing laws, court rules, and policies.

Performs a variety of…