Administrative Secretary

Administrative Secretary### Administrative Secretary Apply:
Main Campus:
Part time:
Posted Yesterday:
JR-1348
*
* Job Title:

** Administrative Secretary
** Full- or Part-Time:
** Part time
** Exempt or Non-Exempt:
** No
* * Hourly Rate:
** 21.10 USD Hourly
** Department:
** Alumni Relations (PM)
*
* Job Description:

***
* JOB SUMMARY:

** The Administrative Secretary will provide administrative and clerical support to the Executive Director of Alumni Relations.  The Administrative Secretary will be the “first point of contact” in the department from a personal reception and telephone reception perspective.
*
* ESSENTIAL DUTIES & RESPONSIBILITIES:

*** Provide a range of administrative support (i.e., scheduling rooms/facilities, tracking RSVPs, ordering supplies/apparel/giveaways) for office programming and attend signature alumni events, i.e., Commencement, Senior Toast, Homecoming, and others.
* Update the alumni database in Blackbaud Raiser’s Edge and respond to requests for inquiries.
* Verify users and process data in the SVSU Connect platform.
* Monitor department email accounts and respond accordingly to requests for information, etc.
* Provide information, print alumni membership cards, and distribute spirit items to alumni visitors.
* Assist with processing and notification of Legacy Scholarship recipients and generate reports of legacy student numbers for alumni office staff.
* Process voucher refunds and order forms for Cardinal License Plates.
* Coordinate telephone communications that originate through the department’s main contact numbers at the reception desk; respond to voicemails that are left on these phone lines.
* Provide clerical support for the Alumni Board of Directors.
* Supervise general office student employees, including reviewing, recording, and approving student hours on Ultratime. Coordinate orientation program for new student employees.
* Organize storage, supplies, and student work rooms.
* Other duties, as assigned.
** SUPERVISION RECEIVED:
** Direct supervision received from the Executive Director of Alumni Relations. Additional work assignments, direction, and guidance may be provided by the administrative staff.
** SUPERVISION EXERCISED:
** Assist with the training and supervision of general office student employees.
** MINIMUM

EXPERIENCE AND QUALIFICATIONS:

*** High School Diploma or equivalent, and additional education, training, or certification in a related field.
* Three years of job-related clerical experience, preferably in higher education, including excellent spelling, grammar, punctuation, and proofreading skills basic math skills, and oral and written communication skills.
* Knowledge of basic bookkeeping or accounting principles.
* Personal computer proficiency, including Excel, Word, database programs, Office 365, and others. The ability to learn specialized software programs, including web development.
* Ability to work cooperatively and communicate professionally with faculty, staff, students, and the general public.
* Experience and ability to positively interact with all members of the campus community.
* Ability to work independently with minimal supervision and accept direction from multiple and diverse staff/faculty members.
* Ability to organize, prioritize, and expedite workload, working under occasional time pressure.
* Ability to occasionally handle differing, non-routine work situations and problems by exercising independent judgment and initiative.
* Ability to maintain confidentiality of files and records.
* Ability to learn technical/discipline-specific terminology.
* Ability to perform the essential duties of the position with or without accommodation.
*
* WORKING CONDITIONS:

*** Duties are generally performed on-campus, inside and not exposed to adverse conditions.  May…