Estimating Coordinator

Ascent Aerospace – Inspiring the next generation of flight!

Ascent Aerospace is a world-renowned, single-source provider of production and automated assembly systems for the aerospace and defense industry. We provide high-precision advanced automated equipment as well as a full suite of both mold and assembly tooling required for the aerospace manufacturing market, including the largest Invar molds ever made— making us the largest tooling group in the industry. We work with our customers to develop their project and see it through, from process engineering to build and installation, to ensure it is an efficient and cost-effective solution.

As a true, single-source integrator, we have proven tools to surpass our customer expectations. We have greater control of timing and schedules, which allows for 100% accountability, and avoids costly mark-ups, ultimately saving our customers money. The result: a group of businesses, each an industry leader within their own discipline, now acting as one truly integrated supply base.

The Estimating Coordinator coordinates incoming request for quotations (RFQ) with corresponding data, compiles and submits final quotes to customers, and receives, reviews, and processes purchase orders. This is a critical business function: the speed and accuracy of RFQ intake set the pace for every quote the company submits. The ideal candidate is highly organized and efficient, professional and responsive with customers, and calm under pressure.

This document in no way states or implies that these are the only duties to be performed by the employee occupying the position.

• Access multiple customer websites/portals to retrieve RFQs and submit quotations.
• Receive customer RFQs, retrieve quote data (3D models, 2D drawings, and other provided customer data), prepare quoting package and communicate new quote to the estimating team for quoting.
• Break down RFQs to determine required tool lists, required proposal documents, customer bid forms, and ensure that all necessary data is received from the customer.
• Contact customer for any missing information/data and follow up promptly until the quote package is complete.
• Assign quote numbers and arrange electronic quote data folders for each site, respectively.
• Ensure quote folders are updated with most recent quote data.
• Enter all relevant items listed within the RFQ into Quote Central records within one working day of receipt.
• Utilize CATIA, ENOVIA or subsequent applications, to be sure all customer models are complete and as referenced in the customer RFQ.
• Prepare final quote package with inputs from estimators, ensure Quote Central is properly updated and all documents are completed for submittal.(Quote letters, Cost data sheets, Compliance Matrix, etc.)
• Interact with our customers, vendors and internal teams for ongoing quote clarifications and updates.
• Receive incoming purchase orders, determine accuracy with submitted quote, and start internal PO acceptance process.
• Work with internal departments related to customer requests and requirements. (Supplier and quality questionnaires, NDAs, Cyber Security forms, etc.)
• Submit quotes in timely manner per customer request.
• Track quote due dates, status, and open action items so no customer deadline is missed.
• Serve as a responsive, professional point of contact for customers on quote status, submissions, and administrative questions.
• Any additional duties as assigned by management.

Any combination of education and experience providing the required skill and knowledge for successful job performance will be considered. Typical qualifications would be:

• High School diploma/GED
• Two or more years of experience in quoting,…