Administrative Assistant-Safety Department; Reese

Description

DHT Group | Reese, Michigan

Position Type: Full-Time | On-Site
Department: Safety
Reports To: Safety Director
Annual Salary: $40,000–$42,000

DHT Group is seeking an organized, detail-oriented Administrative Assistant to support our Safety Department at our Reese, Michigan headquarters.

This position provides administrative and documentation support to the Safety Director and Safety Representative, assisting with regulatory compliance, recordkeeping, safety programs, and day-to-day departmental activities across our transportation operations.

The ideal candidate demonstrates strong organizational skills, attention to detail, accountability, and the ability to manage multiple assignments in a fast-paced environment.

This position supports established safety procedures and compliance processes under the direction of the Safety Director. It does not carry supervisory or independent regulatory decision-making authority.

This is an on-site position. Remote work is not available.

• Assist the Safety Director and Safety Representative with internal and external compliance reporting, documentation, and administrative activities related to safety investigations.
• Review compliance-related documentation and communicate identified discrepancies or concerns to the Safety Representative and/or Safety Director.
• Assist with maintaining records associated with applicable DOT, FMCSA, OSHA, and state regulatory requirements.
• Maintain driver qualification documentation, including medical certifications, CDL information, licensing records, and annual driving record reviews.
• Assist with administrative processing and documentation associated with pre-employment drug screening and the FMCSA Drug & Alcohol Clearinghouse.
• Provide administrative assistance with vehicle accident claims and related documentation.
• Assist with scheduling, documentation, and recordkeeping associated with inspections, assessments, surveys, and safety program evaluations.

• Review completed driver orientation paperwork for accuracy, completeness, and compliance with company policies and applicable regulatory requirements.
• Identify missing, incomplete, or incorrect documentation and coordinate with the Safety Representative and/or Safety Director to address necessary corrections.
• Assist with the organization, filing, and maintenance of completed orientation documentation in the appropriate driver files.

• Assist with driver documentation reviews and audits utilizing fleet management and tracking software.
• Track monthly safety training topics, meetings, attendance records, and related documentation for commercial and non-commercial drivers.
• Assist with maintaining fleet safety records and completing required periodic documentation checks.
• Organize and maintain electronic and physical records through scanning, filing, and document distribution.
• Prepare routine correspondence, distribute departmental documentation, and coordinate outgoing mail.
• Assist with inventory and distribution of personal protective equipment (PPE) and first aid supplies for shop personnel and drivers.
• Communicate documentation needs, outstanding items, and administrative concerns to the Safety Representative and/or Safety Director.
• Perform additional administrative duties as assigned by the Safety Director.

• High school diploma or equivalent.
• Proficiency with Microsoft Office applications.
• Valid driver's license.
• Strong organizational skills and attention to detail.
• Ability to prioritize assignments and meet established deadlines.
• Demonstrated sense of urgency,…