Travel Assistant Project Manager

WIELAND’s Assistant Project Managers take ownership and drive relentlessly in all facets to produce a successful project. They will work directly with the Project Team to coordinate all functions of construction from pre-construction through close-out of the project. They serve as the linchpin for communication and direction between the WIELAND Project Team, Owner, Architect, and Subcontractors.

Job Functions

• Create bid packages, distribute bid documents, and clarify bid related questions as needed with contractors in an efficient manner.
• Create, manage, and update Submittal Log and related workflow.
• Create, manage, and update RFI communications in a timely manner.
• Update, manage, and distribute drawings and specifications to all parties needed.
• Generate proposals, options, and solutions for approval by project team as cost changes arise.
• Review subcontractor quotes based on cost and completeness of scope.
• Communicate well with co-workers, subcontractors and owners creating strong working relationships.
• Maintain document control of all critical information under your responsibility including insurance and contract documentation.
• Manage close-out process including punch list, as-built drawings, and documentation in a timely manner.
• Schedule and perform post bid interviews to verify scope, schedule, and cost resulting in selection of Subcontractors that will represent WIELAND.
• Assist in preparing and distributing Commitments/Subcontracts within 30 days of project award and execution of the Prime Contract.
• Ensure all subcontractors have a signed subcontractor agreement, any necessary bonds and correct insurance before they begin work onsite and monitor future compliance.
• Assist in permitting and inspection process.
• Participate in financial activities to gain knowledge and understanding of the project budget.
• Review / Approve invoices in a timely manner as a tier 1 reviewer.
• Manage and resolve conflicts regarding scope and/or cost throughout the project.
• Prepare and distribute change orders quickly and accurately throughout job duration.
• Update the project schedule within a timely manner as needed by the project team.
• Create and distribute meeting agendas and minutes as determined in project start-up meeting.
• Protect the interests of the Owner and cultivate a positive relationship for future business.
• Recognize future problems and propose to implement preventative action.
• Communicate positively and effectively with other companies and departments.
• Ability to receive methods for improvement or constructive criticism.
• Actively leads by example and champions diversity in everyday actions and decisions.
• Respects differences and similarities; listens and takes the time to understand viewpoints of others.
• Maintains and displays company values and culture.
• Flexibility to travel as projects demand.

Key Performance Indicators

Equal Opportunity Employer, including disabled and veterans.