Transaction Coordinator

Make your next move an expert one.

At Colliers it's not our success that sets us apart, it's how we achieve it. Our people are passionate, take ownership and always do what's right for our clients, people and communities.

Our enterprising environment needs your expertise to facilitate Colliers' continued growth as an industry leader. Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career.

*** This role is a Remote arrangement from one of the States listed.***

For a dedicated account, this role will support transaction activity across a complex multinational portfolio and work closely with Transaction Managers, Account Leadership, Lease Administration, Finance, and other service delivery teams. The position is intended to create a strong foundation in occupier portfolio management, transaction processes, client service delivery, and commercial real estate operations while preparing the individual for future advancement into Transaction Management leadership roles.

Working as part of the Global Occupier Services platform, this role provides transaction administration, financial coordination, data management, reporting, and process support to Transaction Managers, Account Leadership, and client stakeholders. This plays a critical role in ensuring transactions are executed efficiently, documented accurately, and tracked consistently throughout the transaction lifecycle. This position serves as a central coordination point among transaction management, brokerage, lease administration, finance, project management, and client teams.

• Support the execution of lease acquisitions, renewals, relocations, expansions, dispositions, and other transaction activities.
• Coordinate transaction milestones, critical dates, approvals, and deliverables throughout the transaction lifecycle.
• Maintain transaction records, documentation, and audit trails within client and Colliers systems.
• Facilitate document routing, approval processes, and execution tracking.
• Ensure transaction files remain complete, organized, and compliant with client governance requirements.

• Maintain accurate transaction pipeline reports and status trackers.
• Update portfolio management systems and transaction databases.
• Support preparation of transaction summaries, executive reports, and client-facing updates.
• Track transaction activity, portfolio changes, and critical lease events.
• Monitor data integrity and identify discrepancies requiring resolution.

• Support transaction budgeting, purchase order management, invoicing, and financial tracking activities.
• Assist with commission tracking, transaction closeout documentation, and revenue reporting.
• Coordinate with Finance and Account Leadership on transaction-related financial reporting requirements.
• Support reconciliation of transaction expenses, invoices, and supporting documentation.
• Assist in monitoring account financial performance metrics as requested.

• Serve as a day-to-day coordination resource for internal stakeholders and client contacts.
• Schedule transaction meetings, status reviews, governance calls, and project-related discussions.
• Prepare meeting materials, transaction summaries, and supporting documentation.
• Respond to client and internal inquiries regarding transaction status and associated reporting.
• Ensure timely communication of transaction updates and critical developments.

• Support implementation of transaction management processes, standards, and best practices.
• Assist with annual planning, portfolio reviews, and governance initiatives.
• Identify opportunities to improve reporting efficiency, workflow consistency, and data quality.
• Support special projects and strategic initiatives as assigned.
• Contribute to continuous improvement efforts across the transaction management platform.

• Partner with Transaction Managers, Account Directors, Lease Administration, Project Management, Finance, Procurement, Workplace Strategy, and Occupancy Planning teams.
• Support coordination across service lines to ensure consistent transaction delivery.
• Facilitate communication between stakeholders and assist with issue resolution.
• Maintain strong working relationships across client organizations and internal…