Project Manager, Business Administration, PR ​/ Communications

The Project Manager is responsible for driving key initiatives across Gardner White’s Communications + Retail Innovation team from concept through execution.

Reporting to the Chief Communications + Retail Innovation Officer, this role provides project management support across Retail Innovation, Communications, and Community Engagement by ensuring alignment, accountability, and progress across cross‑functional projects.

The ideal candidate is highly organized, proactive, and collaborative, with the ability to manage multiple projects in a fast-paced environment. They excel at creating structure, anticipating needs, driving execution, and ensuring critical details are completed on time.

• Develop and manage project plans, timelines, milestones, deliverables, and action items for initiatives across Communications, Retail Innovation, and Community Engagement.
• Translate ideas and strategic priorities into clear workplans with defined owners, deadlines, and next steps.
• Drive projects forward from kickoff through completion, ensuring teams remain aligned on scope, timing, and responsibilities.
• Coordinate multiple concurrent projects and proactively identify competing priorities, dependencies, and potential roadblocks.
• Maintain visibility into project status and elevate issues, delays, or decisions when needed.
• Ensure appropriate follow‑up and closure on action items and project deliverables.

• Serve as a central coordination point for projects involving multiple departments and stakeholders.
• Facilitate communication between internal teams including Marketing, Operations, Merchandising, Real Estate, Technology, and other business partners.
• Coordinate with external agencies, vendors, and partners as needed to support project execution.
• Schedule and facilitate project meetings, develop agendas, document key decisions, and ensure clear follow‑up.
• Help clarify ownership and responsibilities when projects cross functional or departmental lines.

• Support project management for new store openings, remodels, retail innovation initiatives, showroom concepts, and customer‑experience projects.
• Coordinate project timelines across design, merchandising, operations, marketing, communications, and other partners.
• Track key milestones, approvals, installations, materials, and dependencies associated with store and retail initiatives.
• Help ensure concepts move efficiently from planning and design into implementation.

• Support the planning and execution of major communications initiatives, community partnerships, sponsor ships, events, and market activations.
• Develop integrated timelines for initiatives requiring coordination across PR, community engagement, marketing, stores, and external partners.
• Track deliverables, approvals, assets, logistics, and deadlines associated with major campaigns and events.
• Help ensure teams have the information and materials needed to execute successfully.

• Maintain a centralized view of active and upcoming projects across the Communications + Retail Innovation organization.
• Develop simple, effective project dashboards and status reports that provide leadership with visibility into priorities, progress, risks, and decisions needed.
• Support weekly project and priority reviews with the Chief Communications + Retail Innovation Officer and department leaders.
• Help establish consistent project management processes, tools, and ways of working across the department.
• Identify opportunities to improve workflows, communication, and coordination as the organization continues to grow.