Heavy Equipment Mechanic​/Fleet Coordinator

Job Description

POSITION SUMMARY

AAI is seeking a hands-on Heavy Equipment Mechanic / Fleet Coordinator to help keep company vehicles, trailers, heavy equipment, and fleet assets safe, reliable, organized, and ready for work. This position is responsible for performing mechanical repairs, coordinating preventative maintenance, managing repair priorities, and supporting accurate fleet records through Fleetio and related systems.

The ideal candidate is mechanically skilled, organized, proactive, and comfortable balancing hands-on repair work with coordination responsibilities. This role supports field operations by reducing downtime, improving maintenance planning, strengthening inspection programs, and helping build a more structured fleet and maintenance function as the company grows.

CORE ACCOUNTABILITIES

• Perform hands-on diagnostics, maintenance, and repairs on heavy equipment, trucks, trailers, and related fleet assets.
• Plan, schedule, and document preventative maintenance to improve safety, reliability, and equipment availability.
• Coordinate equipment, vehicle, and trailer repairs with internal teams, outside vendors, dealerships, and mobile mechanics.
• Maintain accurate Fleetio records, work orders, inspection documentation, service history, and maintenance cost information.
• Support operator inspection programs and ensure deficiencies are addressed based on safety, urgency, and operational impact.
• Order parts, coordinate vendors, and identify cost-effective repair options without compromising safety or quality.
• Help establish shop organization standards, maintenance procedures, and scalable fleet processes as the department grows.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Equipment Maintenance and Repair

• Diagnose, maintain, and repair heavy equipment, trucks, trailers, small equipment, and related fleet assets.
• Perform preventative maintenance, inspections, troubleshooting, component replacement, and basic fabrication or field repairs when appropriate.
• Evaluate repair needs, determine urgency, and communicate downtime risks to operations leadership and equipment users.
• Complete service work safely and document repairs, parts used, and recommendations for future maintenance.
• Coordinate internal and external repair resources to return equipment to safe, reliable service as efficiently as possible.
• Support emergency repairs and field breakdown response when operational needs require it.
• Identify recurring equipment problems and recommend solutions that reduce downtime and improve reliability.

Fleet Coordination and Preventative Maintenance

• Plan, schedule, and track preventative maintenance for vehicles, trailers, heavy equipment, and other fleet assets.
• Use Fleetio to maintain asset records, service history, work orders, inspection records, meter readings, and maintenance costs.
• Monitor upcoming service needs and coordinate maintenance around field schedules to reduce disruption to operations.
• Track open repairs, prioritize work, and follow up on outstanding service items until completion.
• Review repair documentation, vendor quotes, service invoices, and parts usage for completeness and accuracy.
• Verify repair scope, service documentation, and invoice accuracy before approval.

Vendor and Parts Coordination

• Establish and maintain relationships with parts suppliers, equipment dealerships, truck and trailer service centers, and emergency repair providers.
• Develop a dependable network of heavy equipment mobile mechanics to supplement internal capacity during workload peaks or field emergencies.
• Identify regional suppliers for hydraulic hoses and other common field-failure parts that can be safely replaced by trained operators.
• Order parts, monitor availability, and help maintain appropriate commonly…