Corporate AP & Expense Associate

Job Details

• Job Title: Corporate AP & Expense Associate 1
• Salary: $20.00 - $23.00 / Hour, DOE
• Job Classification: Hourly
• Location: Cheyenne, WY 82001 (Primary) or Laramie, WY 82072
• Job Type: Regular
• # of Hires Needed: 1

• Compensation: $20.00 - $23.00 / Hour, DOE
• Location: Cheyenne, WY or Laramie, WY

Western Ecosystems Technology, Inc. (WEST), a dynamic medium size consulting firm with offices across the United States and Canada, is looking for a Corporate AP & Expense Associate
1. WEST has a permanent core of professionals with broad experience in basic and applied ecological studies and the sophisticated analysis of natural resource data. Since its founding in 1990, the WEST team has shaped the foundation of what we do, and what we believe in through our core values and key principles. Our work matters to our clients, communities, and the environment.

Join WEST and discover a company of passionate, committed, and highly motivated individuals.

We are seeking a motivated and detail-oriented individual to join our corporate finance team as a Corporate AP and Expense Associate
1. This entry‑level position offers an exciting opportunity to work in a fast‑paced environment, where you will provide support in managing employee expenses and reconciling company credit cards. The ideal candidate will have an associate's degree in accounting, excellent communication skills, the ability to multitask, and work collaboratively with others. The Corporate AP and Expense Associate 1 plays a crucial role in maintaining the accuracy and integrity of expense and credit card data and contributes to the overall efficiency of the accounting department.

• Credit Card Reconciliation
  • Reconciling company credit card transactions.
  • Review and verify credit card statements, ensure accurate coding and authorization, and import transactions into the accounting ERP system.
  • Arrange for the issuance of credit cards to both new and current employees.
  • Assist in resolving any discrepancies related to credit card transactions.
• Expense Reimbursement
  • Assist in processing employee expense reimbursements.
  • Review expense reports, ensure compliance with company policies, and process reimbursements in a timely manner.
  • Communicate with employees to resolve any issues or discrepancies related to expense claims.
• Compliance and Controls
  • Ensure compliance with the company's expense policies, procedures, and regulatory requirements.
  • Stay updated on accounting standards and changes that may impact credit card reconciliation and expense management.
  • Assist in internal and external audits related to expenses and credit card transactions.
• Communication, Collaboration, and Customer Service
  • Collaborate with employees, managers, and other stakeholders to ensure effective communication and coordination regarding expenses and company credit card transactions.
  • Provide timely and accurate responses to inquiries from employees.
  • Provide training and support to employees on expense management and credit card reconciliation policies and procedures.
  • Collaborate with other members of the accounting team to ensure smooth financial operations.

This is a general description of the functions for this position and is not inclusive of the duties which may be associated with this position.

• Minimum of an associate's degree in accounting/business is preferred.
• Excellent analytical and problem‑solving skills.
• Strong attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Strong organizational and time management skills.
• Knowledge of Deltek ERP software and systems.

After an offer of employment is made, the candidate must successfully pass a pre‑employment background check, drug screening, and DMV records check that meets WEST's minimum criteria to operate a motor vehicle on behalf of the company. A valid driver's license will be required.

WEST provides equal employment opportunities to all individuals regardless of their race, color, religion, gender identity or expression, age, sex, sexual orientation, national origin, disability status, genetics, and any protected veteran status, and any other characteristic protected by federal, state or local law. Further, WEST takes affirmative action to ensure that all individuals are treated fairly, and without discrimination, for recruitment, selection, advancement and every other term and privilege associated with employment.

Associate Degree