Office Associate, Senior - Early Care & Education Center

Office Associate, Senior - Early Care & Education Center

Join Our Campus Community!

Thank you for your interest in joining the University of Wyoming. Our community thrives on the contributions of talented and driven individuals who share in our mission, vision, and values. If your expertise and experience align with the goals of our institution, we would be thrilled to hear from you.

Why Choose Us?

• Generous Retirement Contributions
  :
  The State contributes 14.94% of your gross salary, and you contribute 3.68%, totaling 18.62% toward your retirement plan.
• Exceptional Health & Prescription Coverage
  :
  Enjoy access to medical, dental, and vision insurance with competitive employer contributions, that include 4 deductible options to suit your needs.
• Paid Time Off
  :
  Benefit from ample vacation, sick leave, paid holidays, and paid winter closure.
• Tuition Waiver
  :
  Employees and eligible dependents can take advantage of tuition waivers, supporting continuous education and professional growth.
• Wellness and Employee Assistance Programs
  :
  Stay healthy with wellness initiatives, counseling services, and mental health resources.

At the University of Wyoming
, we’re committed to creating a supportive and enriching workplace. To learn more about what we offer, please refer to UW’s Benefits Summary.

Office Associate, Senior

To manage the financial operations of the Early Care & Education Center (ECEC). This role is responsible for maintaining and monitoring the ECEC budget, processing parent contracts and payments, and overseeing the financial transactions to ensure accuracy, compliance, and alignment with institutional policies.

• Oversee parent/child contracts: meet with parents to explain and facilitate signing of annual contracts, ensuring parents are fully informed and holding families accountable for any financial obligations.
• Create and print annual contracts and calendars aligned with school or program schedules.
• Financial Management & Tracking:
  • Spreadsheets & Budgeting: create spreadsheets to track tuition payments and monitor center budget; compile and submit next year’s budget and tuition fees.
  • Payroll Deduction Management: submit monthly payroll deductions for parents who opt in; support part‑time employee hiring.
  • Tuition & Payment Tracking: daily checks of payments via Touchnet, logging, communicating discrepancies, sending late payment notices.
  • Tax Letters & Receipts: issue tuition, related tax letters and receipts to parents.
  • Financial Oversight & Purchasing:
    • Meal Checks & Foundation Accounts: manage deposit of meal checks, keep foundation accounts balanced, provide financial reports.
    • Expense Management & Purchasing: approve P‑card charges, expense reports, and oversee purchase of large equipment.
• System Management:
  • Touchnet and website updates: collaborate with Financial Services to address Touchnet issues and update tuition rates on the website.
  • ECEC website management: ensure online information remains accurate and up‑to‑date.
• Communication & Customer Service:
  • Send Flex receipts monthly to parents; respond to termination emails from Student Financial Services.
  • Send late notices, handling fee and payment discrepancy communication.
• Website Management: update and proof web pages for Dean’s Office.
• Financial Processing: prepare and submit non‑PO expense reports for the Dean’s Office.
• Contract Administration: draft, route, and track service contracts; coordinate signatures and ensure compliance.
• Event Planning & Logistics: coordinate catering, space reservations, AV needs, REVP tracking, and on‑site support for Dean’s events.
• Communications & Mailings: assemble and mail invitations, thank‑you letters, and mass email campaigns.

• Analysis / Problem Identification
• Attention to detail
• Consistency
• Individual Leadership
• Initiative
• Quality Orientation
• Work Prioritization & Management

Education: Associate’s degree, or equivalent combination of education and experience.

Experience: 1 year progressively responsible, work‑related experience in a related field.

Experience working with Wyo Cloud and Touchnet.

• Cover…