Office Assistant, Senior - Horn County, UW Extension

Thank you for your interest in joining the University of Wyoming.

Our community thrives on the contributions of talented and driven individuals who share in our mission, vision, and values. If your expertise and experience align with the goals of our institution,we would be thrilled to hear from you. We encourage you to applyand become a valued member of our vibrant campus community today!

At the University of Wyoming, we value our employees and invest intheir success. Our comprehensive benefits package is designed tosupport your health, financial security, and work-life balance.

Benefits include:

• Generous Retirement Contributions: The State contributes
  15.19% of your gross salary, and you contribute 3.93%, totaling
  19.12% toward your retirement plan.
• Exceptional Health & Prescription Coverage: Enjoyaccess to medical, dental, and vision insurance with competitive employer contributions, that include 4 deductible options to suit yourneeds.
• Paid Time Off: Benefit from ample vacation, sick leave,paid holidays, and paid winter closure.
• Tuition Waiver: Employees and eligible dependents cantake advantage of tuition waivers, supporting continuous education and professional growth.
• Wellness and Employee Assistance Programs: Stay healthy with wellness initiatives, counseling services, and mental health resources.

At the University of Wyoming, we are committed to creating asupportive and enriching workplace. To learn more about what weoffer, please refer to UW's Benefits Summary.

Office Assistant, Senior
- Big Horn County

Perform general office support tasks including basic data entry,light bookkeeping, scheduling and/or reception duties.

• Perform basic office support tasks under general supervision.
• Office Administration: Provide program & educator support and office management. Work collaboratively to ensureeducators have the appropriate support and resources for their programs. Balance changing and competing needs for resources.
• Customer Service: Receive walk-in visitors and direct to appropriate person. Answer and direct phone calls. Take &deliver messages. Respond to mailed, emailed, and faxed inquiries from clients. Investigate and report on concerns from customers and stakeholders.
• Accounting/Billing: Perform light bookkeeping duties which may include balancing accounts and preparing routinefinancial reports, submitting invoices to be paid, collecting anddepositing fees, submitting and reconciling expense reports. Adhereto university and county accounting/financial policies.
• Contact Management: Manage mailings. Follow-up with potential program participants and/or volunteers. Input and maintain contact, scheduling, and participation data for program participants/volunteers/speakers. Prepare directories, mailinglists, etc.
• Marketing, Recruiting, and Publications: Producepublications - flyers, brochures, postcards, newsletters.
  
  Distribute marketing materials. Create and maintain websites andsocial media sites. Maintain marketing displays. Maintain event calendar(s).
• Event Logistics and Data Management: Assist with creating maintaining program documents/materials, planning logistics, making travel arrangements for educators, participants,and volunteers, and day of event logistics.
• Organize, purchase, inventory, and prepare program supplies.
  
  Coordinate audiovisual equipment and operation. Input program dataand generate reports on program participation, results, and impacts.

• Perform miscellaneous job-related duties as assigned.
• Attend and participate in training and other professional development activity.
• Participate in performance-related goal setting and achievement to meet personal and organizational goals and objectives.
• Maintain 4-H enrollment database including dataentry/reports.
• Take, prepare, and maintain meeting minutes.
• Prepare directories, registrations, surveys, or other forms as necessary.
• Assist with 4-H events as required.
• Assist with the Big Horn County Fair as required.
• Maintain office social media sites

• Adaptability
• Attention to detail
• Consistency
• Initiative
• Motivational Fit
• Quality Orientation
• Work Prioritization & Management

Education:

High School Diploma or GED

Experience:

1 year progressively responsible work-related experience

Required licensure, certification, registration or other requirements:
Valid driver's license with a motor vehicle record(MVR) compliant…