Post Award Specialist - Office of Programs

Post Award Specialist I - Office of Sponsored Programs Join Our Campus Community!

Thank you for your interest in joining the University of Wyoming. Our community thrives on the contributions of talented and driven individuals who share in our mission, vision, and values. If your expertise and experience align with the goals of our institution, we would be thrilled to hear from you. We encourage you to apply and become a valued member of our vibrant campus community today!

• Generous Retirement Contributions:
  The State contributes 14.94% of your gross salary, and you contribute 3.68%, totaling 18.62% toward your retirement plan.
• Exceptional Health & Prescription Coverage:
  Enjoy access to medical, dental, and vision insurance with competitive employer contributions that include 4 deductible options to suit your needs.
• Paid Time Off:
  Benefit from ample vacation, sick leave, paid holidays, and paid winter closure.
• Tuition Waiver:
  Employees and eligible dependents can take advantage of tuition waivers, supporting continuous education and professional growth.
• Wellness and Employee Assistance Programs:
  Stay healthy with wellness initiatives, counseling services, and mental health resources.

POST AWARD SPECIALIST I

Administer sponsored projects awarded to the University of Wyoming from external sources, as well as internal UW‑funded projects, according to agency regulations and policies and comply with University of Wyoming policies and procedures; operate under many complex layers of regulations including the Code of Federal Regulations Title 2, Subtitle A, Chapter II, Part 200 - Uniform Administrative Requirements, Cost Principles, and Audit Requirements (UG), as well as Sponsor policies and procedures, and the State of Wyoming and University of Wyoming rules and regulations.

• Set up all externally funded awards/projects in the university system, ensuring budgets, F&A rate(s), requirements and deliverables are set up in compliance with award specific terms and conditions. Process award modifications.
• Set up sub-awards and sub-award budgets in both the eRA system and Wyo Cloud-PPM.
• Prepare and submit all award financial reporting, ensuring submissions are accurate and compliant with award terms and conditions, sponsor requirements, and federal, state, and University requirements. Prepare electronic requests for funds and reports with independent judgment.
• Maintain electronic copies of all agency deliverables in the Sponsored Programs files.
• Ensure financial compliance on contract conditions and assurances.
• Communicate with Principal Investigators and Fiscal Managers regarding the project's financial status.
• Contact sponsors concerning accounts receivable that are ninety (90) days or earlier and turn over accounts receivable older than 90 days to the Accounts Receivable team for collection.
• Coordinate with the Accounts Receivable team to ensure the final draw-down of funds on awards are accurate. Also, prepare monthly draw-down of funds as may be required.
• Prepare monthly, quarterly, and annual financial reports as required by each agency for various contracts and sponsored projects.
• Perform monthly/quarterly/annual invoicing/billing for all awards assigned in portfolio, except the larger federal letter of credit draws.
• Monitor compliance on contracts and sponsored programs. Perform periodic budget reconciliations and review to ensure allowance of activities charged to a project.
• Review expenditure corrections for accuracy, allowability, and compliance.
• Maintain copies of all agency deliverables for auditor demands.
• Motivate principal investigators regarding compliance with funding agency rules and regulations.
• Plan and facilitate quarterly outreach research administration and quarterly quality improvement sessions with departments/units in assigned portfolio.
• Close projects in a timely fashion and verify all financial and closeout documents are submitted to the sponsor and that budget balance and cash balance for each project are fully reconciled.
• Foster a positive team climate by working collaboratively and sharing information.

• Facilitate…