Deputy District Clerk Specialist , G108, District Clerk's Office

The purpose of this position is to provide customer service and support/clerical activities, which may include: processing inquiries and requests for information; entering and maintaining data; answering phones; filing and maintaining correspondence, files, reports, etc. Works within a well-defined framework of policies and procedures under immediate supervision, performing other duties as required. This job works under general supervision, independently developing work methods and sequences.

• Receives and processes documents filed in the court; reviews for accuracy and completeness; records and processes orders, judgments, and decrees of the court.
• Maintains constant availability for Court appearances; attends and understands court proceedings.
• In the absence of the Bailiff, announces the judge in open court and assists in such other manner as needed.
• Administers an oath to litigants.
• Assembles and delivers to Court before hearing or trial appropriate case files, docket sheets, jury panels list, etc.
• Enters all court notes into the Case Management System.
• Reviews, sorts, assembles, and organizes materials; routes and delivers daily mail and documents to appropriate parties.
• Prepares and issues subpoenas, warrants, attachments, precepts, citations, abstracts of judgments, writs of execution, orders of sale, dispositions on criminal cases, or other legal instruments as authorized by the court records; makes entries of each issuance on the docket sheet.
• Calculates and collects proper fees for filing of cases and process of issuance.
• Prepares and delivers various legal documents and instruments to the judge for approval and signature.
• Assists the Central Jury Room staff during Juror qualifications.
• Responds to telephone inquiries from attorneys and other interested parties regarding court costs and information related to a case or prospective case before the court.
• Prepares and submits monthly Court statistical reports to the Office of Court Administration and various reports regarding court transactions.
• Responsible for recording all charges for court orders and judgments issued by the court, preparing bills of costs, and mailing them to various parties.
• Responsible for maintenance and processing of the drop docket.
• Processes necessary paperwork to remove cases from the dockets after specified waiting periods with no activity on the case.
• Prepares transfer of orders and cases to other counties; prepares documents, assesses fees, e-files, and mails.
• Prepares Clerk’s Record for Court of Appeals.
• Performs daily electronic filing.
• Scans legal documents into the Case Management System.
• Retrieves files for clerks, attorneys, litigants, and the general public; locates case information and enters data into the Case Management System.
• Stays abreast of laws, statutes, new trends, and innovations in the field.
• Commits self to providing excellent customer service and demonstrates commitment through cooperative team and individual efforts.
• Attends and participates in meetings, trainings, and information sessions.
• Acts in the name of the District Clerk and shall perform all official acts as may be lawfully done and performed by such clerk in person, pursuant to Sec. 51.309 (a) of the Texas Government Code.
• Performs related work as assigned.

• High School Graduation or GED equivalent.
• One year of clerical support or related experience, or an equivalent combination of education, training, and experience.

Occasionally

• Moving oneself in different positions to accomplish tasks in various environments, including tight and confined spaces.
• Moving to accomplish tasks or moving from one worksite to another.
• Adjusting or moving objects up to 35 pounds in all directions.
• Operating motor vehicles or heavy equipment.
• Driving a County vehicle or a personal vehicle for County business.
• Working in low temperatures.
• Medium work that includes carrying objects up to 50 pounds.

Constantly

• Ascending or descending ladders, stairs, scaffolding, ramps, poles, etc.
• Remaining in a stationary position, often standing or sitting for prolonged periods.
• Communicating with others to exchange information.
• Repeating motions that may include the wrists, hands, and/or fingers.
• Assessing the accuracy, neatness, and thoroughness of the work assigned.
• Sedentary work that primarily involves sitting/standing.
• Light work that includes carrying objects up to 20 pounds.

• Will require Deputy Clerk deputizing.
• May be required to become certified as a passport…