Administrative Assistant

Full-time | Monday–Friday | 9:00am–5:30pm

Office-based | Permanent position

The Person Who Keeps Things on Track.

A busy office depends on accurate information, clear communication, and someone who can make sure everyday tasks don’t fall through the cracks. We’re looking for an Administrative Assistant in Laredo, TX to support daily office operations, maintain organized records, and help the wider team work efficiently.

You’ll handle a mix of documentation, scheduling, data updates, and general administrative support. The role offers variety throughout the day and suits someone who enjoys solving practical problems, keeping information organized, and helping colleagues stay on top of their responsibilities.

• Prepare, format, and organize documents, correspondence, and internal reports.
• Maintain accurate digital files, spreadsheets, and administrative records.
• Schedule meetings, coordinate appointments, and update calendars.
• Respond to routine enquiries and direct requests to the appropriate team.
• Enter and update information in internal databases and business systems.
• Track outstanding tasks and follow up on requests when needed.
• Assist with meeting preparation, including documents, agendas, and action notes.
• Organize incoming correspondence and maintain accessible records.
• Help monitor office supplies and coordinate routine orders.
• Support data entry, document processing, and other administrative projects.
• Communicate information between departments to keep workflows moving.
• Handle confidential business information with care and professionalism.

We’re looking for someone dependable, organized, and comfortable managing different tasks throughout the working day.

• Strong organizational and time-management skills.
• Clear written and verbal communication.
• Good attention to detail and accuracy.
• Comfortable using email, spreadsheets, and standard office software.
• Ability to manage multiple priorities and meet deadlines.
• Professional approach to handling information and enquiries.
• Willingness to learn new systems and follow established procedures.
• Ability to work independently and contribute to a team.
• Previous experience in administration, reception, office support, customer service, or data entry is beneficial.

Training will be provided on internal systems, office procedures, and day-to-day responsibilities.

• Schedule:
  
  Monday–Friday, 9:00am–5:30pm
• Employment:
  Full-time, permanent
• Work setting:
  Office-based
• Compensation:
  Competitive pay based on experience
• Development:
  Opportunities to build administrative and office operations skills

We are an equal opportunity employer and consider qualified applicants in accordance with applicable law.