Administrative Assistant, G105, Building Maintenance Department

The purpose of this position is to provide clerical support to the assigned department/office. Work may vary depending on the assigned department.

This job works under close to general supervision according to set procedures but determines how or when to complete tasks.

• Provides general office administrative support as directed.
• Performs routine office duties such as answering phones, disseminating messages, maintaining the conference/training room calendar, greeting and assisting the public, scheduling and coordinating meetings, and data entry.
• Assists with specialized projects to support administrative processes of the department; coordinates activities with other departments as needed.
• Answers department telephones, provides assistance, requested documents and information; refers callers to other staff members as appropriate; and takes messages.
• Responds to customers by providing routine information, answering questions, and referring customers to appropriate resources.
• Edits, formats, and drafts documents (correspondence, department policy manual, department budget, etc.).
• Creates and maintains specialized reports, records, and files required for that department’s work processes.
• May provide regulatory and compliance assistance.
• Maintains a variety of reports and logs.
• Maintains files and records.
• Maintains personnel files; processes payroll.
• Maintains supply inventory; makes purchases as needed.
• Prepares inter-office correspondence and memoranda.
• Sorts and distributes mail.
• Performs related work as assigned.

• High School Graduation or GED equivalent.
• One year of clerical support, customer service, or related experience, or an equivalent combination of education, training, and experience.

Occasionally

• Ascending or descending ladders, stairs, scaffolding, ramps, poles, etc.
• Remaining in a stationary position, often standing or sitting for prolonged periods.
• Moving to accomplish tasks or moving from one worksite to another.
• Adjusting or moving objects up to 20 pounds in all directions.
• Driving a County vehicle or a personal vehicle for County business.
• Light work that includes carrying objects up to 20 pounds.

Constantly

• Communicating with others to exchange information.
• Repeating motions that may include the use of wrists, hands, and/or fingers.
• Assessing the accuracy, neatness, and thoroughness of the work assigned.
• Sedentary work that primarily involves sitting and/or standing.

• Must possess a valid and current Texas Driver's License with an acceptable driving history.
  * If the applicant holds an out-of-state license, a State of Texas Driver’s License must be obtained prior to employment.
• The Webb County Drug and Alcohol Policy applies to this position. Pre-employment drug and alcohol testing, a Motor Vehicle Record (MVR) check, and a criminal background check are required.
• If applicable, this position may be covered by the Civil Service Rules and Regulations and, therefore, may be subject to those rules and regulations in addition to all other Webb County policies.
• Webb County is an Equal Opportunity Employer. ADA requires the County to provide reasonable accommodation to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.
• If applicable, may be required to work nights, weekends, holidays, and emergencies (man-made or natural) to meet the business needs of the County.
• For positions funded in whole or in part through a grant award, employment is contingent upon the continued availability of grant funds and compliance with the terms, conditions, and limitations of the applicable grant agreement. Compensation, benefits, and leave accruals, including vacation, sick leave, and other paid leave, may be subject to grant-specific requirements, to the extent permitted by applicable law and County policy.
  The reduction, expiration, or termination of grant funding may result in the modification or elimination of a grant-funded position.
• This job description is not designed to cover or contain a comprehensive listing of essential functions and responsibilities that are required of an employee for this job. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.