Budget & Grants Manager; A262928-1 Fiscal Management

Performs highly responsible administrative work for program operations and budgeting. Supervises, coordinates, monitors, and performs a variety of fiscal and budgetary operations for Health Department and its multiple funding sources, such as local, state, federal, and private foundations. Exercises initiative and independent judgment under the general direction of the Fiscal Services Administrator. Assists with planning and managing budgetary functions and supervises assigned staff.

Develops and maintains fiscal and accounting procedures for each state and general fund account to assure compliance, efficiency, and timely management. Manages and supervises fiscal accountability of programs and/or divisions as well as updates and assures compliance.

• Assists Fiscal Services Administrator with the management of department budget, grants, and research.
• Assists Fiscal Services administrator with fiscal need assessment to assure appropriate programs are provided.
• Works with division managers and supervisors to assure budget and fiduciary performance measures for over 30 state, federal, university, and private contacts.
• Co-develops grant accounts for budget process established through a proposal and award and analyzes and evaluates grant and general fund budget for compliance with city, state, federal guidelines to meet all performance measures.
• Collects data from programs and services to assure appropriate service delivery.
• Conducts internal tracking and monitoring of programs services to assure performance measures are met.
• Monitors and co-manages budget allocations, cost projections, and revenue projections for annual operating budget.
• Tracks programs activities to assure goals and objectives are met for fiscal compliance of over 30 state and federal grants and contracts.
• Tracks programs activities to assure goals and objectives are met for fiscal compliance of the general fund and assure appropriate match requirements.
• Supervises fiscal and budget process for all state contracts and grants as well general fund budgetary transactions, such as requisitions, insufficient appropriations, purchases, and bid processes.
• Supervises budget personnel assigned to prepare and monitor expenditures and revenues for their assigned program and clinic.
• Alternate designee for approval of transactions at the division level.
• Verifies and assures charges to the accounts correctly represent materials or services rendered, are allowable activities and services, and that funds are available in the account to cover authorized charges.
• Monitors all transactions in the accounts to assure compliance with all relevant internal or external regulations, policies and procedures so that transactions are accurate, timely and completed recorded as per guidelines of city, state, and federal requirements.
• Works together with Fiscal Services Administrator to interpret and enforce city, state, and federal policies and procedures regarding program operations, budget process, program fiscal mandates, and budget contract responsibilities.
• Seeks new funding streams and well assures compliance of all state contract to assure continuation of funds and works with director to identify and secure additional funding streams for the overall operation of Health Department Services.
• Supervises all grant applications, services, research, and special projects for performance measures compliance and provides initial analysis to the director to prepare response to state and federal authorities.
• Reviews, revises, and disseminates budget reports to program supervisors and division managers for review and monitoring of their respective programs.
• Assures fiscal compliance of revenues generating programs, including laboratory, environmental health and vital statistics.
• Uses the best technology to ensure confidential and certified records are protected and distributed to the public.
• Assists with other duties as assigned in departmental management.

Knowledge of:

• Knowledge of state and federal grants management process.
• Knowledge of public health management, research services, and program…