Administrative Planner; A264111-2 G..S

Performs highly specialized functions of a manager or administrator relating to a wide range of administrative and managerial duties in an effort to create a better organized, productive and efficient department.

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job‑related tasks other than those specifically presented in this description.

• Coordinates, administers and supervises procedures, projects, and/or functions of the department's operations: monitors same for adherence to policy, law, and/or budget; ensures appropriate actions are taken at each phase of completion; ensures procedures, projects, or functions adhere to prescribed time schedules.
• Assists, develops, coordinates and supervises the implementation of new methods and procedures for boards and committees, newly elected officials' guidelines, project, and/or functional operations; evaluates methods and recommends modifications as necessary.
• Develops, prepares, maintains, processes, and distributes various reports, records, legal documents, etc. that are pertinent to a specific to project and/or the overall planning of the department.
• Assists the department's administrative staff in reviewing, writing, filing, preparing correspondence such as letters, memorandums, status reports, resolutions, ordinances, contracts and council communications.
• Identifies operational and/or policy areas of opportunity for improvements, collects and analyzes supportive documentation and prepares recommendations including methods of implementation.
• Applies management techniques and principles to increase workflow, improve communication, reporting procedure; reviews and monitors operating practice to create more effective systems or improve existing ones; and the preparation of the budget.
• Supervises staff including supervisory level employees.
• Develops revisions or original written directive and reports; confers with the department director or any other staff members as necessary and appropriate; participates in the development of short, mid, and long‑range goals and objectives for the department; serves as liaison concerning budget or any other department related activities; prepares reports for the department director on the planning and research goals and objectives.
• Performs other responsible administrative/planning duties as required.
• Assists in maintaining good communication between staff, visitors and other business contacts.
• Must follow all rules of telephone courtesy in all telephone communications.
• Performs other duties as assigned.

SKILLS AND ABILITIES:

• Ability to maintain good planning and organizational skills.
• Ability to take and follow directions from supervisor.
• Ability to give directions to and gain compliance from assigned staff.
• Ability to perform strenuous and routine work.
• Ability to maintain a valid Texas Driver License and a good driving record.
• Ability to maintain harmonious and effective working relationships with other employees and respond to general public complaints.
• Ability to project a positive and professional image of the City of Laredo.
• Ability to effectively communicate both orally and in writing in the English and Spanish languages.
• Required to comply with all City of Laredo's policies and procedures.
• Ability to maintain good health and physical condition sufficient to permit the full performance of the duties of the position.

• Office or similar indoor environment, relatively free from unpleasant environmental conditions or hazards.
• Occasional exposure to unpleasant environmental conditions and/or hazards. Occasional outside work.
• Frequent exposure to unpleasant environmental conditions and/or hazards. Majority of work performed outside or with exposure to risk.
• Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull, or otherwise move objects, including the…