Accounts Payable Specialist

This range is provided by Addison Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$23.00/hr - $27.00/hr

Job Summary:

We are seeking a detail-oriented and motivated Accounts Payable Specialist to join our team. This role is ideal for someone who has a strong background in 3-way invoice matching, vendor payment processing, and auditing expense reports. The successful candidate will play a key role in managing accounts payable functions and ensuring the accuracy and timeliness of outgoing payments, while maintaining compliance with internal policies and accounting standards.

Essential Functions and Responsibilities:

• Match vendor invoices to purchase orders and receiving documents (3-way match) and ensure proper approvals are in place in accordance with company policy.
• Review and audit employee expense reports in Concur (or similar system) for accuracy and compliance with policy.
• Process and facilitate timely payments to vendors, including verifying vendor information and resolving discrepancies.
• Monitor and identify opportunities for early payment discounts.
• Collaborate with internal teams to request purchase order amendments or stop payments when necessary.
• Assist with month-end closing tasks, including preparing accounts payable accruals and reconciling intercompany AP and AR balances.
• Calculate and report sales tax based on paid invoices.
• Maintain excellent communication with vendors and internal departments to resolve payment issues and inquiries.
• Ensure all accounts payable activities are performed with a high degree of accuracy, confidentiality, and in compliance with relevant accounting principles and company policies.
• Perform other related duties as assigned.

Knowledge and Skills Requirements:

• Proficient in Microsoft Office Suite, especially Excel.
• Ability to learn and work within various accounting or ERP systems.
• Strong organizational skills and attention to detail.
• Customer service oriented with effective communication and problem-solving skills.
• Reliable, trustworthy, and able to handle confidential information.
• Understanding of accounting principles, fair credit practices, and collection regulations.

Education and Experience Requirements:

• High school diploma or equivalent required.
• Degree in Business, Accounting, or a related field preferred.
• Previous experience in accounts payable with a focus on 3-way matching, vendor payments, and expense report auditing is strongly preferred.

• Seniority level Associate

• Employment type
  
  Full-time

• Job function
  
  Accounting/Auditing
• Industries Staffing and Recruiting

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