Mail Ballot Production Team Member

Mail Ballot Production Team Member (2 roles)

Location: 13001 Starkey Road, Largo, FL

Schedule: Monday – Friday, 8 am – 5 pm. During election cycles work may require overtime, evenings, weekends, and occasional holidays. The position may also require varied schedules during emergency and/or disaster situations.

Are you passionate about helping people secure their right to vote?

Under the general direction of the Supervisor of Elections, this role assists in the day‑to‑day activities of the Mail Ballot Production Team, performing a range of complex clerical and technical functions and supporting elections while ensuring compliance with state and federal election laws.

• Plan and organize workflow and tasks.
• Set priorities to meet goals and deadlines.
• Apply independent judgment and problem‑solving skills; handle difficult situations.
• Demonstrate extensive working knowledge of applicable laws, policies, and procedures.
• Review and maintain department procedures and work instructions.
• Oversee quality control; ensure procedures are followed and compliance with law is maintained.
• Assist Elections Administrators with day‑to‑day operations.
• Oversee and assign responsibilities to temporary employees.
• Develop and update training materials for temporary employees.
• Use MS Word for updating procedures and developing training materials.
• Communicate with the public, coworkers, and employees by phone, email, and written correspondence.
• Use MS Excel for tracking ballot statistics, maintaining checklists, and developing work schedules.
• Establish work schedules and review timesheets for temporary employees.
• Train temporary employees.

Experience: Clerical experience preparing, processing, and maintaining administrative records.

• High school diploma and 3 years of experience as described above; or
• Associate degree in a related field and 1 year of experience as described above; or
• Bachelor’s degree within a related field and some experience as described above.
• Ability to work a variety of schedules, including compulsory periods in special, emergency, and/or disaster situations.

• MS Word proficiency
• MS Excel proficiency
• VR Database experience
• Extensive working knowledge of applicable laws, policies, and procedures
• Independent judgment and problem‑solving skills

• Knowledge of business English, spelling, punctuation, and arithmetic.
• Knowledge of modern office methods, practices, and procedures.
• Knowledge of laws and rules governing procedures and legal requirements encountered in government office operations.
• Knowledge of laws, rules, regulations, policies, and procedures as applied to highly specialized departmental administrative processes connected with delivery of public services.
• Knowledge of modern record‑keeping practices.
• Knowledge of County functional and structural organization.
• Knowledge of use of word‑processing equipment.
• Ability to work independently on complex and confidential administrative tasks.
• Ability to keep complex records and assemble and organize data and prepare summaries of reports from such records.
• Ability to apply computer applications and software.
• Ability to make minor decisions in accordance with County ordinances and practice.
• Ability to establish and maintain effective working relationships as necessitated by the work.

• Florida Retirement System (FRS) with investment and pension options.
• Deferred compensation programs and wellness centers.

For a complete classification description, including Physical/Mental Demands and Working Conditions, please review the link below.