Middle School​/High School Administrative Assistant

Middle School/High School Administrative Assistant

Join to apply for the Middle School/High School Administrative Assistant role at Indian Rocks Christian School

Middle School/High School Administrative Assistant

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Join to apply for the Middle School/High School Administrative Assistant role at Indian Rocks Christian School

Description

The Middle School/High School Administrative Assistant will support the Middle School and High School Administration by providing organizational, clerical, and operational assistance to ensure smooth and efficient day-to-day campus operations. Help foster a Christ-centered environment that promotes the academic, spiritual, emotional, and social growth of students through strong administrative support.

• Support the Middle School and High School Principals and the Assistant Principal of Teaching and Learning in administrative functions as requested.
• Maintain and manage eSpace scheduling requests for events, meetings, and room usage across campus.
• Ensure all field trips, purchase orders, credit card purchases, substitute teacher requests, and related paperwork are properly documented, scheduled, submitted, and tracked in a timely manner.
• Coordinate student enrollment processes, including scheduling new student interviews, assisting families with forms, and collaborating with the finance team as needed.
• Help manage and organize Middle and High School communication to parents, students, and staff.
• Support the coordination of school-wide events such as chapels, awards ceremonies, testing days, and special assemblies.
• Organize and facilitate parent/teacher conferences as directed by administration.
• Maintain an up-to-date inventory of office and academic supplies, equipment, and instructional resources.
• Ensure safety procedures are followed in hallways, classrooms, and common areas during arrival, dismissal, and throughout the school day.
• Provide a welcoming and professional presence to students, staff, families, and visitors.
• Promote positive communication and support of parent, student, and staff engagement.

Description

The Middle School/High School Administrative Assistant will support the Middle School and High School Administration by providing organizational, clerical, and operational assistance to ensure smooth and efficient day-to-day campus operations. Help foster a Christ-centered environment that promotes the academic, spiritual, emotional, and social growth of students through strong administrative support.

• Support the Middle School and High School Principals and the Assistant Principal of Teaching and Learning in administrative functions as requested.
• Maintain and manage eSpace scheduling requests for events, meetings, and room usage across campus.
• Ensure all field trips, purchase orders, credit card purchases, substitute teacher requests, and related paperwork are properly documented, scheduled, submitted, and tracked in a timely manner.
• Coordinate student enrollment processes, including scheduling new student interviews, assisting families with forms, and collaborating with the finance team as needed.
• Help manage and organize Middle and High School communication to parents, students, and staff.
• Support the coordination of school-wide events such as chapels, awards ceremonies, testing days, and special assemblies.
• Organize and facilitate parent/teacher conferences as directed by administration.
• Maintain an up-to-date inventory of office and academic supplies, equipment, and instructional resources.
• Ensure safety procedures are followed in hallways, classrooms, and common areas during arrival, dismissal, and throughout the school day.
• Provide a welcoming and professional presence to students, staff, families, and visitors.
• Promote positive communication and support of parent, student, and staff engagement.

Requirements

Education & Experience

• Bachelor’s degree in Business, Education, or a related field preferred but not required
• Minimum of 2 years of administrative or clerical support experience in a school or professional setting
• Strong technical and organizational skills are highly recommended

Skills & Characteristics

• Highly organized and capable…