Part-Time Ministry Administrative Assistant- Clearwater Campus

Description

The Part-Time Ministry Administrative Assistant provides vital administrative, logistical, and organizational support to ensure the efficient execution of church programs. This role serves as a central hub for communications, meticulous record-keeping, and event coordination for our Clearwater Campus. The ideal candidate pairs administrative excellence with a servant's heart, directly helping our ministry teams fulfill the mission of Indian Rocks.

• Provide comprehensive administrative support to the Pastor/Director, including managing schedules, processing communications requests, handling expenses, and responding to general ministry inquiries.
• Maintain accurate, confidential, and up-to-date departmental records, database information, and meeting minutes within the secure Ministry drives.
• Ensure necessary office supplies and ministry materials are continuously stocked, prepared, and available for daily operations.

• Coordinate the logistical lifecycle of ministry-specific events, programs, and mid-week activities.
• Utilize internal scheduling platforms (e.g., eSpace) to reserve facilities, manage calendar workflows, and submit print requests.
• Facilitate on-campus setup arrangements, checking that resources are deployed accurately for meetings and special events.

• Draft, proofread, and distribute clear communications to volunteers, church members, and leaders via email, print, and church management portals.
• Assist in maintaining up-to-date ministry descriptions, calendars, and resources on the church website.
• Create basic visual materials or updates as requested by department leadership to support program promotion.

• Maintain a positive, collaborative relationship across all levels of church and school staff, volunteers, members, and guests.
• Attend departmental meetings to provide operational input and sync on cross-ministry initiatives.
• Manage sensitive data and interpersonal inquiries with high emotional intelligence, biblical conflict resolution, and absolute confidentiality.

• High School Diploma or equivalent required (Advanced coursework or degree in administration or a related field is a plus).
• 1–3 years of experience in an administrative role; previous experience within a church, school, or non-profit environment is desirable.
• Proven experience helping plan, coordinate, or track events and logistics.

• Strong competence in Google Workspace (Docs, Sheets, Slides, Drive) and basic office software.
• Ability to quickly learn and adapt to customized church management databases and facility scheduling tools (e.g., eSpace).
• Working familiarity with basic design and layout tools (e.g., Canva, Adobe Creative Suite) for light promotional material preparation.

• Excellent written and verbal communication skills with the capacity to interface professionally in person and digitally.
• Exceptional organizational skills, strict attention to detail, and the ability to manage multiple tasks simultaneously under shifting deadlines.
• A flexible, self-motivated approach to work, with a proven track record of acting independently while remaining aligned with leadership boundaries.

Ability to sit or stand for extended periods, navigate a large multi-building campus on foot daily, and occasionally lift/move up to 25 pounds of ministry supplies.

• Must give testimony and evidence of a personal relationship with Jesus Christ and sense the call of God to a serving ministry.
• Demonstrate a consistent Christian lifestyle as referenced by the; the Mission, Statement of Faith, and…