Administrative Support Specialist

Administrative Support Specialist 1

Location: 13001 Starkey Road, Largo, FL 33773

Schedule:
Monday–Friday, 8 AM–5 PM, with occasional evenings, weekends, holidays, and emergency assignments during election cycles.

Do you enjoy guiding, teaching, and supporting individuals while helping them succeed in their roles? The Pinellas County Supervisor of Elections is seeking an Administrative Support Specialist who thrives in a learning-oriented environment and is passionate about helping citizens participate fully in the democratic process. Join our team and apply your educational talents to support our Poll Worker Department!

Under the general direction of the Supervisor of Elections, this position supports the day-to-day activities of the Poll Worker Department. The role involves training, instructing, and mentoring temporary employees to ensure they are prepared for their election duties. You will help develop and deliver training materials, support learning needs, and ensure that all processes follow state and federal election guidelines.

• Teach and train temporary employees, ensuring they understand their responsibilities and are confident in performing their duties.
• Plan, organize, and monitor workflows, similar to managing a class or instructional schedule.
• Develop and update instructional and training materials, using clear and accessible educational methods.
• Provide direct instruction, demonstrations, and ongoing support to help employees master procedures and tools.
• Apply independent judgment and problem-solving skills, guiding learners who encounter challenges.
• Review, update, and maintain department procedures and training instructions.
• Communicate effectively with the public, coworkers, and temporary staff, using the same clarity required in teaching environments.
• Use MS Word and Excel to prepare teaching materials, track progress, maintain checklists, and monitor staff performance.
• Create work schedules, review timesheets, and support staff development.

Clerical experience preparing, processing, and maintaining administrative records.

High school diploma + 3 years of experience

OR Associate degree in a related field + 1 year of experience

OR Bachelor’s degree in a related field + some relevant experience

• Ability to work flexible or emergency schedules during election periods.
• Strong communication and instructional abilities — a comfort with teaching or coaching is essential.

• Proficiency in MS Word and MS Excel
• Experience with VR Database
• Strong independent problem-solving and decision-making skills
• Experience teaching, training, or facilitating learning
• Ability to design and deliver training content

• Strong written and spoken communication skills
• Ability to present information clearly to groups and individuals
• Knowledge of recordkeeping and modern office practices
• Ability to prepare detailed reports, summaries, and instructional documents
• Ability to build positive relationships with learners, staff, and the public
• Skill in organizing complex information into teachable steps
• Ability to work independently and maintain confidentiality

• Looking for a strong retirement? We have you covered as members of the Florida Retirement System (FRS) with investment and pension options.
• We have deferred compensation programs and wellness centers to name a few perks. Check out these and more!

Please review the full classification description with the Physical/Mental Demands and Working Conditions at the below link.

Administrative Support Specialist 1 , C19