Administrative Support Specialist

Do you enjoy guiding, teaching, and supporting individuals while helping them succeed in their roles? The Pinellas County Supervisor of Elections is seeking an Administrative Support Specialist who thrives in a learning-oriented environment and is passionate about helping citizens participate fully in the democratic process. Join our team and apply your educational talents to support our Poll Worker Department!

• Pay range: $20.47/hr – $20.67/hr (based on skills and experience)
• Florida Retirement System (FRS) with investment and pension options
• Deferred compensation programs, wellness centers, health insurance, vision insurance, 401(k), pension plan, tuition assistance, disability insurance

• Location: 13001 Starkey Road, Largo, FL 33773
• Schedule: Monday–Friday, 8 AM–5 PM, with occasional evenings, weekends, holidays, and emergency assignments during election cycles

• Teach and train temporary employees, ensuring they understand their responsibilities and are confident in performing their duties
• Plan, organize, and monitor workflows, akin to managing a class or instructional schedule
• Develop and update instructional and training materials using clear and accessible methods
• Provide direct instruction, demonstrations, and ongoing support to help employees master procedures and tools
• Apply independent judgment and problem‑solving skills, guiding learners who encounter challenges
• Review, update, and maintain department procedures and training instructions
• Communicate effectively with the public, coworkers, and temporary staff, using the clarity required in teaching environments
• Use MS Word and Excel to prepare teaching materials, track progress, maintain checklists, and monitor staff performance
• Create work schedules, review timesheets, and support staff development

• Clerical experience processing and maintaining administrative records
• High school diploma + 3 years experience OR associate degree + 1 year experience OR bachelor’s degree + relevant experience
• Ability to work flexible or emergency schedules during election periods
• Strong communication and instructional abilities – comfort with teaching or coaching essential

• Proficiency in MS Word and Excel
• Experience with VR Database
• Strong independent problem‑solving and decision‑making skills
• Teaching, training, or facilitating learning experience
• Ability to design and deliver training content

• Strong written and spoken communication skills
• Ability to present information clearly to groups and individuals
• Knowledge of record‑keeping and modern office practices
• Preparation of detailed reports, summaries, and instructional documents
• Building positive relationships with learners, staff, and the public
• Organizing complex information into teachable steps
• Ability to work independently and maintain confidentiality

Seniority level:
Associate

Employment type:

Full‑time

Job function:
Administrative

Industries:
Government Administration

Please review the full classification description with the Physical/Mental Demands and Working Conditions at the link below.