Grants & Financial Operations Analyst

Amador Health Center is seeking a Grants & Financial Operations Analyst to turn program and financial information into accurate reporting, well-supported grant submissions, and useful operational analysis.

Your initial priority assignment will be the Bridge program’s data responsibilities, including coordinating data collection, checking accuracy, preparing analyses, and supporting required reporting. Alongside this assignment, you will administer grant billing and reporting, develop proposal budgets, track purchasing and contractual commitments, and support organizational financial operations.

Reporting to the Controller, you will collaborate with program leaders, Finance staff, and other departments to coordinate data collection, investigate discrepancies, document reporting methods, and meet grant and organizational deadlines. This is an ongoing Finance position whose assignments may evolve with funding and organizational needs.

Amador Health Center is seeking a Grants & Financial Operations Analyst to turn program and financial information into accurate reporting, well-supported grant submissions, and useful operational analysis.

Your initial priority assignment will be the Bridge program’s data responsibilities, including coordinating data collection, checking accuracy, preparing analyses, and supporting required reporting. Alongside this assignment, you will administer grant billing and reporting, develop proposal budgets, track purchasing and contractual commitments, and support organizational financial operations.

Reporting to the Controller, you will work closely with program and Finance staff to investigate discrepancies, document reporting methods, and follow assignments through to completion. This is an ongoing Finance position whose assignments may evolve with funding and organizational needs.

Grant Billing & Financial Reporting

• Prepare grant invoices, reimbursement requests, and financial reports for Controller review.
• Reconcile reported amounts to the general ledger and supporting payroll, purchasing, and program records.
• Review documentation against award requirements and approved budgets.
• Track expenditures, reimbursement requests, reporting deadlines, and closeout requirements.
• Work with Finance and program staff to resolve missing information and billing discrepancies.
• Maintain organized grant files and clear audit trails.

Proposal Budgets & Analysis

• Develop grant proposal budgets and budget narratives with the Controller and program leaders.
• Calculate staffing, benefits, supplies, contractual services, and other costs using approved assumptions.
• Compile service data, organizational statistics, historical expenditures, and other proposal information.
• Identify budget gaps, organizational contributions, and costs that may continue after an award ends.
• Document assumptions and maintain budget versions for review.

Purchasing & Contract Tracking

• Track purchase orders, expenditures, outstanding commitments, and closure status.
• Match purchase orders, invoices, and receiving documentation; investigate discrepancies.
• Coordinate with Accounts Payable and departments to resolve incomplete purchasing records.
• Prepare open purchase order and commitment schedules for budget monitoring and month-end review.
• Maintain assigned contract records, including payment terms, spending limits, renewals, and reporting obligations.
• Obtain quotes and prepare vendor comparisons when assigned.

Financial Operations & Process Improvement

• Prepare recurring financial and operational reports and investigate unusual trends or variances.
• Support month-end and year-end activities through assigned reconciliations and schedules.
• Assemble audit documentation and assist with follow-up requests and…