Administrative Assistant Intermediate, Nursing Dept

Department Contact: Theresa Ross, , tross
71

Internal or External Search: External - Open to all applicants

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Summary:

Are you organized, detail-oriented, and passionate about supporting healthcare education? NMSU-Alamogordo is seeking a dedicated Administrative Assistant to join our Nursing Department. In this vital role, you’ll provide administrative support to faculty and students, manage schedules and records, maintain inventory, assist with clinical clearances, and coordinate purchasing of equipment and supplies. If you thrive in making a difference behind the scenes, we invite you to apply and become part of a team shaping the future of nursing professionals.

Position Title: Administrative Assistant Intermediate, Nursing Dept.

College/Division: ALCC Alamogordo CC

Department: 920070-ALCC REG ACADEMIC INSTRUCTION

Location: Alamogordo Community College

Offsite Location (if applicable):

Target Hourly/Salary Rate: $17.85

Appointment Full-time Equivalency: 1.0

FLSA Status :

Non-Exempt

Bargaining Unit Announcement: This is a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).

Contingent Upon Funding: Not Applicable

Standard

Work Schedule:

Standard (M-F, 8-5)

If Not a Standard

Work Schedule:

Job Duties and Responsibilities: Administrative Support:
Manage calendars, schedule meetings, prepare agendas, and maintain accurate records for departmental activities. Communication and Coordination:
Serve as the primary point of contact for internal and external inquiries, coordinate correspondence, and ensure timely dissemination of information to faculty, staff, and students. Document and Data Management:
Prepare and process forms, maintain confidential files, assist with budget tracking, and support compliance with institutional and regulatory requirements. Inventory Management:
Maintain inventory of office and clinical supplies, ensuring adequate stock levels. Clinical Clearance Assistance:
Support faculty and students by assisting with clinical clearance documentation and compliance requirements. Purchasing:
Coordinate purchasing of equipment and supplies for the department, following institutional procurement guidelines.

Required

Education and Experience:


High School diploma + 3 years of relevant experience or an Associate’s Degree + 1 year of relevant experience.

Equivalent

Qualifications:

Preferred Qualifications:

Special Certification/Licensure:

Environment: Work is normally performed in a typical interior/office work environment.

Physical Effort: No or very limited physical effort required.

Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.

Risk: No or very limited exposure to physical risk.