Real Estate Operations Marketing Coordinator

Z Real Estate is looking for a detail-driven, highly organized Operations & Marketing Coordinator to keep our business running smoothly behind the scenes. This person ensures that every listing launch, buyer experience, marketing piece, and post-closing follow-up is executed with precision. You will NOT communicate with clients; instead, you prepare the systems, materials, marketing, and operational processes that allow our agents to deliver exceptional service.

This role is perfect for someone who thrives on checklists, loves supporting a fast-moving real estate team from the background, and enjoys a blend of marketing, administrative systems, and operations work.

• Manage daily social media posting, content scheduling, and template use through Canva.
• Keep the marketing calendar and content deadlines on track.
• Coordinate all pre-marketing launch activities for new listings (videos, photos, fliers, brochures, postcards, counter top binders, etc.).
• Capture local photos while out in the community for future social use.
• Prepare newsletters, postcard campaigns, and BHGRE magazine orders for SOI/past clients.
• Support client appreciation events and seasonal campaigns.
• Prepare documents and offer drafts behind the scenes for agents to send.
• Handle drop-offs/pickups for keys, earnest money, or other real-estate-related items.
• Coordinate marketing assets and MLS data entry; leave listings in draft prior to launch.
• Schedule photographers, videographers, lockboxes, and signs.
• Produce printed marketing materials (fliers, brochures, binder inserts).
• Track showing activity, collect selective feedback, and update internal systems.
• Process offers (file uploads, title/lender communication, MLS updates — executed on behalf of agent).
• Support pre-closing tasks: walk-through scheduling, utilities reminders, gifts, and testimonial workflows.
• Prep pre-listing packets, buyer packets, folders, mailers, and personalized materials.
• Prepare Get-To-Know-You emails, follow-up calendars, and CRM tagging.
• Maintain accurate input in Realvolve, Google Drive, Skyslope, and business trackers.
• Create stacks of handwritten card mailers for future touchpoints (birthdays, anniversaries, etc.).
• Prepare buyer consultation folders and customized buyer packets.
• Map and coordinate showings, print reports, and organize route logistics.
• Upload contracts to Skyslope/Google Drive and complete internal workflows after offer acceptance.

• Strong interpersonal skills and time management skills.
• Experience in the real estate industry preferred.
• High school diploma or equivalent required.
• Experience using word processing programs, spreadsheets and Multiple Listing Service.
• 2‑3 years experience as an executive assistant or administrative assistant.

Compensation: $15 - $18 hourly