Payroll Specialist

Description

This position will mainly be responsible for accurately processing payroll for each pay period for several subsidiaries. You will perform daily, weekly, and monthly tasks that are vital to the organization. The Human Resources duties will be to assist with HR documents and other special projects and various tasks.

Responsibilities to include but not limited to:

Payroll responsibilities/duties:

• Accurately process payroll for each pay period for all locations within the payroll system
• Prepares journal entries for payroll for all locations within the accounting system
• Timely research issues regarding payroll, 401K accounts, employee deductions, and benefits for employees and propose recommendations and solutions.
• Follows up with the payroll provider as needed regarding payroll-related issues
• Assists with training of new staff on the payroll system
• Review, reconcile, and process invoices for health and employee benefits
• Follows up with benefit vendors as needed regarding billing discrepancies
• Reviews and troubleshoot incoming client tax notices and propose resolutions for a quick and accurate resolution
• Assists with the filing and scanning of confidential HR records
• Assists with the annual financial audit, 401K audits, and assist with annual form 5500 filings.
• Assists with end of year Activities including W-2 filings and tax reporting
• Assists with quarterly state payroll tax filings and state tax registrations across multiple states
• Assists with building and providing custom reports as needed within the payroll system
• Assists with changes and implementation of new services within the payroll system
• Assist with annual 401(k) audits and workers comp audits

Human Resources responsibilities/duties:

• Scanning of all human resources personnel documents

• Assists with the onboarding documents when needed

• Provide organizational clerical support as needed for the HR department

• Other duties as assigned by the Chief Financial Officer and the Corporate Human Resources Director

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Excellent Benefit package:

• Medical, Dental, Vision
• Ancillary products such as STD, Accident, Life
• Company paid life insurance
• 401(k) with company match

This position is On-Site-No Remote work

AN EQUAL OPPORTUNITY EMPLOYER. Mikhail Education Corporation, LLC. is an Equal Opportunity Employer and service provider for all individuals, including those with disabilities. Mikhail Education Corporation does not discriminate against any person, but rather bases all employment decisions on an individual’s demonstrated, job-related ability, skill, and knowledge. It is our policy to provide equal employment opportunities for all without regard to mental or physical disability, genetic information of any individual or of his/her family, race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, veteran status, or any other protected class.

Equal opportunity is also provided in assignments, training, compensation, transfers, promotions, classification, referral, benefit programs, and discharge.

Requirements

• Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) credentials are highly valued, but not required.
• Minimum of 2 years payroll experience; preferably with Paylocity
• Minimum of an associate’s degree in accounting or business administration
• Demonstrate working knowledge of primary payroll tax filings, including but not limited to: 940, 941, W-3, W-2, 1099, 1096, 5500, and Nevada Modified Business Tax
• Should have current working knowledge of federal, state, and local payroll tax and compliance laws, including experience with tax notice resolution, new client onboarding and all applicable payroll tax filings.
• Experience with payroll in NV, CA, and TX preferred
• Must display an intermediate +level of Word, Excel, and Outlook skills, in addition to advanced technical aptitude.
• Experience with Quick Books or Net Suite preferred