A​/P Clerk

Job Details:

Job Location:

Las Vegas, NV 89169, Full-Cycle Accounts Payable Clerk

We are seeking a highly organized, detail-oriented, and dependable Full-Cycle Accounts Payable Clerk to join our accounting team. The ideal candidate will have experience managing high-volume accounts payable functions, meeting tight deadlines, and working effectively in a fast-paced environment.

This position requires strong organizational, communication, and problem-solving skills, along with the ability to manage multiple priorities while maintaining accuracy, efficiency, and confidentiality.

• Exceptional attention to detail and accuracy.
• Strong interpersonal and customer service skills.
• Excellent written and verbal communication skills.
• Strong organizational and problem-solving abilities.
• Ability to prioritize and manage multiple responsibilities.
• Sound judgment and discretion when handling confidential information.
• Effective time management and ability to meet strict deadlines.
• Ability to work independently and collaboratively in a team environment.

• Process vendor invoices and check requests, including reviewing, scanning, coding, entering, and verifying appropriate supporting documentation.
• Manage the preparation, processing, tracking, and mailing of vendor payments and checks.
• Prepare weekly to biweekly scheduled payment reports for invoice review and approval.
• Monitor vendor accounts, contracts, and recurring billings to ensure invoices are processed and payments remain current.
• Communicate professionally with vendors, property managers, and upper management regarding payment status, account inquiries, and other related matters.
• Research and resolve billing discrepancies, missing invoices, outstanding checks, and other accounts payable issues.
• Coordinate the setup, transfer, and maintenance of utility accounts.
• Establish and maintain automatic, electronic, and recurring vendor payments.
• Maintain and organize unpaid invoice files and supporting documentation.
• Process vendor address changes for new and existing associations.
• Request, collect, and track vendor W-9 forms and assist with the preparation and processing of annual 1099 forms.
• Establish, update, and maintain accurate vendor records and contact information in Sage Intacct, Quick Books Online, and R365.
• Perform additional accounting and administrative duties as assigned.

• Minimum of three years of accounting or accounts payable experience in a high-volume environment.
• High school diploma or equivalent required.
• Working knowledge of accounts payable procedures and accounting practices.
• Intermediate proficiency in Microsoft Word, Excel, and Outlook.
• Experience operating standard office equipment, including copiers, fax machines, and multi-line telephone systems.
• Strong customer service and vendor communication skills.
• Accurate and efficient data entry skills.
• Ability to work flexible hours and overtime as needed.

The successful candidate must be comfortable working in a fast-paced accounting environment with high invoice volumes and strict payment deadlines. The position requires flexibility, initiative, accuracy, and the ability to adapt to changing priorities while maintaining a high level of professionalism and customer service.

• Experience with Sage Intacct.
• Experience with Quick Books Online yet not required.
• Experience with R365 (Restaurant
  365) yet not required.