Executive Assistant | Hospitality Design Industry

Overview

Executive Assistant to Interior Design Vice Presidents at a Luxury Hospitality Design Studio in Las Vegas, NV. The Executive Assistant provides comprehensive administrative and operational support to ensure the seamless execution of high-level projects and day-to-day department functions. We are a premier hospitality design studio known for crafting timeless luxury experiences through sophisticated interiors.

• Manage complex calendars, schedule meetings, and coordinate national and international travel arrangements.
• Oversee staffing calendars, prepare expense reports, and handle travel requests and timesheets for the design team.
• Draft, edit, and finalize high-level correspondence, reports, and presentations with meticulous attention to detail.
• Conduct research and compile key information to support interior design initiatives and strategic planning.
• Liaise on behalf of the VPs with clients, vendors, and internal teams with professionalism and discretion.
• Lead the onboarding experience for new hires and pre-screen recruitment candidates for the design team.
• Assist in creating requests for proposals, change orders, and additional service requests.
• Support planning and execution of department events and meetings.
• Manage incoming communication and prioritize tasks to ensure efficiency and responsiveness.
• Uphold confidentiality in handling sensitive business matters.

• Bachelor’s degree in Business Administration, Communications, or related field preferred.
• Prior experience as an Executive Assistant—ideally in interior design, architecture, or hospitality.
• Executive-level polish and exceptional verbal and written communication skills.
• Advanced organizational and multitasking abilities—you thrive in a fast-paced, detail-driven environment.
• Expertise in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Proven discretion in managing sensitive information with trust and integrity.
• A proactive mindset and team spirit—you're two steps ahead, every time.
• Familiarity with the interior design industry language and workflows is highly preferred but not required.
• Experience with project management tools and systems is highly preferred but not required.
• A creative sensibility aligned with the luxury design industry is highly preferred but not required.
• Exclusively focused on the Architecture and Design industries.
• We work with the DECISION MAKERS – Owners, Principals, Directors, and HR.
• CONFIDENTIALITY & PROFESSIONALISM:
  We assist with the entire process so that looking into a new opportunity is DISCRETE and CONFIDENTIAL.
• EXPERTISE:
  In the industry since 2003.