Fuel Administrator Specialist

Base pay range

$45,000.00/yr - $60,000.00/yr

The Fuel Administrator Specialist assists in the completion of the day-to-day duties for the Fuel Procurement & Logistics Department, facilitates communication between fuel vendors and the company, assists in creating a positive team environment and is a responsible, dependable employee. This position requires the highest level of professionalism, confidentiality, and integrity.

Visa Sponsorship Available:
No

• Combination of Education and Experience will be considered.
• Must be authorized to work in the US as defined by the Immigration Act of 1986.
• Must pass a Criminal Background Check.
• Education:
  
  High School Diploma/GED.
• Years of
  
  Experience:
  
  Minimum one (1) year of experience in business administration or related field.
• Proficient with Microsoft Office:
  Outlook, Word, Excel, Power Point, etc.
• Strong work ethic and drive to achieve established goals and deadlines, with a desire and commitment to learning, growth, and continuous improvement.
• Proven ability to learn quickly and adapt to changing environment; agile, flexible, and resilient.
• Highly organized and a self-starter with a strong ability to multitask and prioritize.
• Detail oriented, professional attitude, reliable, and high degree of accuracy.
• Ability to work independently and with a team in a fast paced and high-volume environment with accuracy and timeliness.
• Ability to perform mathematical calculations, such as percentages, fractions, addition, subtraction, multiplication and division quickly and accurately.
• Critical and logical thinking skills.
• Excellent written and verbal communication and interpersonal skills, ability to communicate internally with various departments and externally with vendors.
• Possess documentation, research, and problem solving/resolution skills.

• Experience with in the fuel, petroleum or airline industries.
• Strong problem-solving skills, basic accounting principles knowledge, and data analysis skills.
• Knowledge and experience of petroleum pricing, fuel supply, distribution, refining, or trading.
• Thorough knowledge and experience with business administration, fuel inventory, accounts payable/general systems, financial chart of accounts and corporate processes.

• Work with other Allegiant departments (Accounting, Quality Assurance, Safety and Training, Tax, Treasury, Accounts Payable, Airport Services, Finance, OCC, Dispatch, etc.) as needed to support Fuel Management and Company objectives.
• Review fuel data and fuel related invoices to ensure costs, taxes and fees are correct and that gallons match Allegiant’s actual usage. Assist with accounting disputes and request timely corrections of any discrepancies.
• Assist in maintaining the Fuel Management System including, but not limited to, various contracted prices, terms, volumes, and fees.
• Maintain files, including filing and saving documentation in accordance with company policy and processes.
• Answer and direct incoming departmental calls and emails appropriately.
• Research and resolve flight and fuel discrepancies and any other issues that may arise, by reaching out to the vendor or airport.
• Responsible for managing the department e-mail inboxes by distributing and saving reports, and other various documents.
• Respond timely and professionally to vendor or internal inquires.
• Assist with maintaining and updating fuel vendor contact information.
• Handle daily fuel administrative tasks by saving, entering, or reconciling fuel bill of ladings, fuel logs, fuel tickets, fuel consumption and inventory reports; as well as, resolving and clearing daily system buffered flight and fuel logs.
• Model Allegiant’s customer service standards in personal actions.
• Other duties as assigned.

The Physical Demands and Work Environment described here are a representative of those that must be met by a Team Member to successfully perform the essential functions of the role. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the role. Office - While performing the duties of this job, the Team Member is regularly required to stand, sit,…