Executive Assistant

Join to apply for the Executive Assistant role at The LGBTQ+ Center
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This range is provided by The LGBTQ+ Center. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$57,000.00/yr - $67,000.00/yr

Position Summary

The Executive Assistant will provide high-level administrative support to the CEO and other senior staff. This role requires a proactive, organized, and detail-oriented individual who can handle multiple tasks efficiently and effectively. The Executive Assistant will be a key player in ensuring the smooth operation of the executive office and supporting the organization's overall mission.

Key Responsibilities

• Administrative Support:
  • Manage the CEO’s calendar, schedule meetings, and coordinate travel arrangements.
  • Prepare and edit correspondence, communications, presentations, and other documents.
  • Conduct research, compile data, and prepare reports for consideration and presentation by executives.
• Meeting Coordination:
  • Organize and coordinate meetings, including board meetings, committee meetings, and staff meetings.
  • Prepare agendas, take minutes, and distribute materials before meetings.
  • Follow up on action items and ensure timely completion.
• Communication:
  • Handle confidential information with discretion and maintain the highest level of confidentiality.
  • Draft and manage communication on behalf of the Executive Director/CEO.
• Project Management:
  • Assist with special projects and initiatives as directed by the CEO.
  • Track project progress, manage timelines, and ensure deadlines are met.
  • Collaborate with team members to ensure successful project execution.
• Office Management:
  • Oversee office supplies and equipment, ensuring the office is well-organized and functions efficiently.
  • Manage the organization’s contact database and maintain accurate records.
  • Provide support to other team members as needed.
• Event Planning:
  • Assist in planning and coordinating organizational events, including fundraising events, conferences, and community outreach activities.
  • Handle logistics, invitations, and other event-related tasks.

Qualifications

• Bachelor’s degree or equivalent experience preferred.
• Minimum of 3-5 years of experience in an executive assistant or administrative role, preferably in a non-profit setting.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Has a driver’s license and can operate a vehicle.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Strong interpersonal skills and the ability to work effectively with diverse groups of people.
• Demonstrated ability to take initiative and work independently as well as part of a team.
• Passion for the mission of The Center.

Compensation and Benefits

• Competitive salary commensurate with experience.
• Comprehensive benefits package including health, dental, and vision insurance.
• Paid time off and holidays.
• Opportunities for professional development and growth.

• 403(b) W/Employer percentage match
• Health Insurance
• Dental
• Vision
• Employee Assistance Program – EAP
• PTO
• Paid holidays
• Floating Holidays
• Birthday time

• Mid-Senior level

• Full-time

• Administrative

• Non-profit Organizations