Office Assistant

Overview

Office Assistant role at Gracious Hospitality Management. The position provides back-office operational support to the management team to ensure the administrative success of the business, including hiring and onboarding, supplies, ordering, compliance, permitting, and organizing the office and back-of-house storage areas, under the direction of the People & Culture and operations teams.

• Organizes and maintains the appearance of the office space and back-of-house storage areas.
• Maintains and enforces office rules and guidelines.
• Issues employee locker assignments and audits locker records monthly; organizes quarterly locker clean outs.
• Maintains office supply inventory and reordering.
• Oversees office equipment (printers, copiers, computers, paper shredders, iPads); places service calls and troubleshoots issues.
• Liaises with IT for all IT and tech issues.
• Keeps office and operational supply purchases within budget.
• Performs monthly audits of company permits to ensure restaurant permits are up to date, and fire safety and annual inspections; reports upcoming expirations and issues to the General Manager and Chef de Cuisine.
• Organizes staff enrichment programs, employee bonus benefits, and team outings.
• Maintains organized employee records by filing, digitalizing, and managing documentation in coordination with the People & Culture department.
• Assists in preparing employment-related letters and processing unemployment and workers' compensation claims; supports Office Admin as needed.
• Supports payroll processing and benefits enrollment by organizing and maintaining records of employee participation, personnel actions, and performance review schedules.
• Conducts routine audits to help ensure compliance with federal and state regulations, including I-9 verification.
• Updates employee information in internal systems (pay rates, employment status, personal details).
• Supports daily payroll reports and reviews timecards, schedules, and end-of-shift reports to ensure payroll accuracy.
• Records and processes employee reimbursements/receipts with approval from Finance.
• Assists with additional tasks as dictated by the management team.

• Knowledge of Cote brand, culture, and product.
• Fluent in written and spoken English.
• Must be reachable by email and able to communicate via phone.
• Polished personal presentation; grooming meets company standards outlined in the Employee Handbook.
• Familiarity with restaurant management software such as point of sale, reservations management, inventory management, and Microsoft Word, PowerPoint, and Excel.
• Effective communication and organizational skills.
• Knowledge of workplace safety procedures, employment law, and laws against sexual harassment.
• Positive leadership characteristics that inspire the team to meet and exceed standards.
• Ability to apply logical and practical problem-solving skills.

• One year of experience using ADP Workforce Now.
• One year of proven administrative experience.

Nevada Pay Transparency Law requires employers to provide the salary range or rate for a position to applicants who have interviewed for it, seek a promotion, or for an internal transfer to that position.

Nevada Pay Range: $23—$26 USD

• Structured, generous compensation for all positions
• Comprehensive Medical, Dental, and Vision benefits
• Flexible Spending Account/Health Savings Account
• Commuter Benefits
• Referral Bonus Program
• Career Advancement Opportunities
• Employee Recognition Awards
• Employee Dining Discounts
• Paid Time Off

COTE fully complies with all applicable federal, state, and local anti-discrimination laws by providing equal employment opportunities to all employees and job applicants without regard to race, color, religion, sex (including pregnancy, childbirth, and related medical conditions, sexual orientation, or gender identity), national origin, age (40 or older), disability, and genetic information or any other legally protected status.

Applicants requiring a reasonable accommodation to perform the essential functions of the job should contact the Human Resources department at

• Location:
  
  Las Vegas, NV
• Seniority level:
  Entry level
• Employment type:
  
  Part-time
• Job function:
  Administrative
• Industries:
  Hospitality