Administrative Coordinator

The Role:

Administrative Coordinator

As an Administrative Coordinator at Switch, you will be part of a world-class team that operates in excellence, delivering mission-critical solutions that redefine what’s possible in AI, cloud and enterprise data center needs. Your work will directly impact the future of technology and the sustainable growth of the Internet.

In this role you will provide comprehensive administrative support to Switch’s Construction Management team. Your key responsibilities include coordinating operational and planning activities, ensuring timely and accurate flow of information between management and stakeholders, conducting research and preparing statistical reports, managing administrative tasks such as drafting correspondence, welcoming visitors, arranging conference calls, and scheduling meetings, processing travel arrangements, and expense reports.

• Provide ongoing administrative support to the Management Team.
• Provide support in managing files, including:
  Compliance, electronic file organization and management, correspondence, agreements, competitive information, customer information, and industry information.
• Assist in the preparation of all handouts and presentation materials as requested; catering and facilitating of breakfast, lunch and/or dinner as well as required meetings.
• Prepare PowerPoint presentations and handle special projects as assigned.
• Enhance presentations by creating and editing the appropriate information on slides; ensure copies and various handouts are distributed to the appropriate individuals.
• Prepare reports through excel on a variety of items.
• Prepare letters and memos as requested; edits for spelling, grammar and style to ensure the best possible presentation using red-lining to edit as requested to verify required changes are made.
• Maintain schedules in Microsoft Outlook and schedules appointments as authorized.
• Schedule and confirm both internal and external meetings as required.
• Process office supply orders and maintains supply stock for the Management Team.
• Track overall travel expenses and make travel arrangements for management team to ensure needs are met at a reasonable cost; identifies cost effective travel options within traveler's stated parameters.
• Prepare individual travel itineraries and maintain agendas for trips as requested.
• Input purchasing requests for the department by verifying coding, checking for accurate details, and tracking the purchase orders and change orders as requested.
• Prepare expense reports for cardholders which includes verifying G/L coding, department code, receipts, finalizing all documents to meet a timely close.
• Maintain continuing education seminars and conferences attended.
• Drive next-level innovation in Construction to support our mission-critical infrastructure.
• Work in a fast-paced, high-impact environment where execution is key.
• Leverage cutting-edge technology and sustainable design principles to create world-class solutions.
• Uphold Switch’s Karma philosophy—leading with integrity and empowering those around you.

• Innovators & Builders – You see challenges as opportunities and thrive in uncharted territories.
• High-Performance Thinkers – You have a relentless drive for excellence and a passion for pushing the envelope. You thrive in high impact environments where execution is key.
• Integrity-Driven Leaders – You operate with honor, responsibility, and purpose, recognizing that the energy you put out into the world will return to you.
• Tech Pioneers – You understand the power of technology to change the world and want to be at the forefront of that transformation.

• Proven administrative or assistant experience.
• Associates or Bachelor’s degree preferred.
• Ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism.
• Ability to demonstrate a highly positive attitude, initiative, perspective and intuitiveness.
• Proven ability to independently manage multiple tasks and projects with competing priorities and deadlines, screen and prioritize…