Office Administrator

Overview

Join a collaborative team that's working directly with our business and shared services leaders to enhance our processes to widen and strengthen the support to our internal clients while providing development opportunities for staff to grow.

We have an exciting opportunity for a full‑time Office Administrator to manage the administrative functions of the Las Vegas office. We are looking for someone who has experience and familiarity with the day‑to‑day office functions and is passionate about supporting others while making meaningful contributions to our internal and external clients.

• Collaborate with the Las Vegas Operations Manager and Administrative Supervisor to maintain office organization, efficiency, and connection with staff. Overall office logistic coordination for visitors and staff, schedule/develop/support meetings (local and national), identify social activities to engage staff and ensure high office moral (i.e., virtual coffee chats, office lunches, and other employee events).
• Provide administrative support and assistance to all staff for a variety of office functions and operations including front desk management, maintain office supplies/equipment management/maintenance, mail/courier service, coordinate cleaning and repair services, work with corporate administration and facilities, travel arrangements, and prepare written communications (emails, MS Teams posts, memorandums, invoices, and other correspondence).
• Coordinate and assist with the preparation of emails, letters, reports, spreadsheets, agendas, meeting minutes, presentations and other complex and sometimes time sensitive/confidential documents.
• Problem solve/troubleshoot. Inform managers of important information, decisions, and deadlines and anticipate and manage related necessary organizational adjustments, preparing managers to successfully plan and execute their tasks and initiatives.
• Onboard new hires. Work with supervisors and office personnel (local, and regional) to develop onboarding plans and conduct new hire orientations.
• Health and safety. Lead and collaborate with local and national health and safety teams on annual emergency action plan, annual fire/evacuation drills, employee ergonomic assistance, PPE orders and other health and safety related items.
• Work closely with building management to assist with building issues and staff needs. Manage office parking and building access cards.
• Format and word process complex documents, reports and contracts, including text, tables, spreadsheets, graphics and other diverse content.
• Serve as liaison between the corporate IT department and local employees, including new employee equipment set‑up and office equipment support.
• Perform related duties as assigned.

• Collaborative, team oriented with the ability to multi‑task and prioritize workload.
• Proficient in MS Office suite (Excel, Word, PowerPoint, Outlook, Teams) knowledge of Adobe PDF or Bluebeam and proficiency with Internet applications.
• Detail‑oriented individual with strong organizational skills, proactive mentality, and ability to follow directions.
• Strong management/leadership skills; well‑organized and detail oriented.
• Ability to develop and maintain client relationships both internal and external (in person and virtually).
• Excellent written and verbal communication skills. Experience in tech editing, proofreading, formatting, or writing experience is a plus.
• Capable and able to use sound judgement and obtain accessible financial and other resources intelligently and efficiently.
• Capability to be resourceful in researching issues, solving problems, and offering creative solutions.
• Good driving record and valid driver's license required.
• Minimum 5 years of experience providing administrative functions and duties.

The anticipated starting pay range for this position is based on the employee's primary work location and may depend on skills, experience, and education. This role can be hybrid with a minimum of 3 days in‑office, with the understanding that business needs may dictate more than three days at any given time. These ranges may be modified in the…