Transaction Coordinator & Office Administrator

Transaction Coordinator & Office Administrator

Plot Property Group
• Las Vegas , NV , US

Posted 2 days ago

This is a full‑time, on‑site role located in Las Vegas, NV, for a Transaction Coordinator and Office Admin. The role involves managing real estate transaction processes, coordinating with agents and escrow companies, maintaining accurate records, and ensuring smooth communication among team members and clients. Additional administrative tasks will include organizing office operations, fostering client relationships, and providing exceptional customer service to all stakeholders.

• Manage all wholesale, flip, rental purchase, and resale transactions from contract to close, coordinating with title, escrow, lenders, buyers, sellers, and agents to ensure clean, on‑time closings.
• Maintain accurate deal records in CRM, move deals through stages, enforce data hygiene, track deadlines, and flag risks or bottlenecks before they become problems.
• Coordinate utilities, access, inspections, invoices, and documentation for flip and rental rehabs while providing ownership with clear project visibility.

• Support wholesale dispositions and retail resales by managing contracts, buyer coordination, EMDs, walkthroughs, listings paperwork, and closing documentation.

• Oversee day‑to‑day administrative management of rental properties, including leasing, rent tracking, maintenance coordination, turnovers, HOA compliance, and monthly performance reporting.
• Serve as the central administrative hub for the company by managing inboxes, vendors, documentation, calendars, notices, and internal communications.
• Track deal‑level and property‑level expenses, upload invoices and receipts, reconcile transactions, and support accounting systems with clean, organized data.

• Document workflows, maintain SOPs, support CRM and automation initiatives, and continuously improve systems to increase efficiency and scalability.

• Ensure all deal, rental, and company files are complete, organized, compliant, and audit‑ready at all times.

• Act as a right‑hand operator to ownership by handling execution, problem‑solving, special projects, and removing day‑to‑day operational burdens from leadership.

• Proficiency in Transaction Coordination, Transaction Management, and familiarity with escrow processes.
• Strong Communication and Customer Service skills to effectively liaise with clients, agents, and team members.
• Highly organized, detail‑oriented, and capable of managing multiple tasks and timelines efficiently.
• Experience in real estate or similar industries is preferred.
• Proficiency in relevant software tools and systems used in real estate and office management.
• Ability to work in a team‑oriented, fast‑paced, and dynamic environment.

$60,000 yearly

We are a Las Vegas–based real estate investment company specializing in off‑market and distressed properties
. We acquire properties directly from sellers and real estate agents, then create value by matching those opportunities with active real estate investors or fixing and flipping.

Our team operates at a high level with a strong emphasis on sales excellence, integrity, accountability, and culture
. We move fast, close deals, and focus on maximizing value on every transaction. This role offers significant upside for the right salesperson who wants to build a long‑term career in real estate investing.