Admissions & Records Assistant III - Graduation​/Registrar

Job Title

Admissions & Records Assistant III—Graduation/Registrar

• Update People Soft graduation applicant information.
• Prepare primary evaluations/degree progress reports for each graduation applicant.
• Certify completion of graduation requirements; code and post information into PS.
• Reconcile sub‑waivers with graduation application and generate academic advising reports.
• Identify and correct academic advising report errors; ensure program accuracy prior to submission.
• Process Non‑Traditional education, challenge exams, and substitution waivers.
• Maintain accurate lists of graduates; post degrees to academic transcripts.
• Format student list for commencement program.
• Submit diploma order through Diplomat vendor.
• Make updates to Diplomat software for any degree changes.
• Organize and keep strict guidelines of all processes to meet all timelines necessary for graduation clearance.
• Manage graduation emails; assist incoming calls from students regarding graduation status.
• Ensure all information given to students is accurate and correct.
• Collaborate with transfer credit evaluation (TCE) team in cross training and provide assistance during peak periods.
• Supervise and train student workers.
• Assist with commencement ceremony.
• Support additional Registrar's Office functions and projects as assigned.

• Respond to student, alumni, faculty, and staff inquiries regarding enrollment and educational records, ensuring compliance with institutional policies and procedures.
• Provide clear, accurate guidance on Registrar‑related processes via phone, email, and in‑person communication.
• Assist with management of the transcript ordering process.
• Assist with management of the scheduling inbox, including room scheduling on the room scheduling platform.
• Support the scheduling staff as needed.
• Handle and protect confidential student and employee information in accordance with FERPA and institutional standards.
• Perform accurate data entry and a variety of clerical tasks to support daily office operations.
• Maintain and update student records within the Registrar's system to ensure accuracy and integrity.
• Manage and process transcript requests from initiation to completion, adhering to privacy regulations and service timelines.
• Support additional Registrar's Office functions and projects as assigned.

• Graduation from high school or equivalent education and three years of clerical experience, two of which was in a college admissions and/or records office or relevant student services area including records maintenance, public/customer relations, evaluation of detailed information and documents, and the explanation of complex policies and procedures; OR one year of experience as an Admissions & Records Assistant II in Nevada State service;
  
  OR an equivalent combination of education and experience.

• Experience working in a community college or student services environment.
• Demonstrated ability to work effectively with a diverse and multicultural student population and/or workforce.
• Proficiency in using student information systems (e.g., People Soft, Banner, or similar platforms).
• Bilingual, with ability to communicate effectively in more than one language (Spanish preferred).

Monday – Friday, 8 am to 5 pm; flexible to travel between campuses.

Grade 27, Step 1: $46,207.44 per year.

College offers a comprehensive benefits package including PERS retirement plan, vacation & sick leave, 11 paid holidays, educational benefits, health insurance plans with flexible spending and health savings accounts, supplemental options, tuition discounts, employee discounts, and professional development opportunities.

Posting close date: 01/02/2026.

Visit CSN External Application

Resume, Cover Letter (mandatory);
Unofficial college transcripts (optional).

CSN is an Equal Employment Opportunity/Affirmative Action institution. For more information, visit http://(Use the "Apply for this Job" box below)..