Agency Coordinator

Mass Media is a fast-growing, integrated marketing and public relations agency headquartered in Las Vegas, NV, with an office in Phoenix and Orange County. We are a results-driven, award-winning firm that values collaboration, accountability, innovation, and exceptional work.

We are seeking a highly organized, proactive Agency Coordinator to provide support across three primary areas of the agency:
Marketing, Operations, and Executive/Administrative Support.

The ideal Agency Coordinator is someone who naturally notices what needs to be done and takes initiative to do it. They are organized, dependable, resourceful, and comfortable shifting between an executive scheduling request, an office need, a marketing project, and a research assignment throughout the day.

They enjoy being part of a collaborative, fast-paced office environment and understand that excellent coordination often happens behind the scenes. They take pride in being someone the team can count on while also understanding priorities, boundaries, and when to escape questions.

This role is ideal for someone who enjoys variety, takes initiative, anticipates needs, and thrives on keeping people, information, and day-to-day agency activities organized. The Agency Coordinator will work closely with agency leadership and the Operations team and will play an important role in helping the agency run efficiently.

The ideal candidate loves working in the office and thrives in a fast-paced agency environment, anticipates needs before they arise, and takes pride in being the person others rely on to “make it happen.”

• Provide day-to-day administrative support to agency Partners and senior leadership.
• Coordinate calendars, meetings, appointments, and scheduling as needed.
• Prepare meeting agendas, take meeting notes, and track follow-up items.
• Assist with travel arrangements, reservations, errands, and other executive needs.
• Help prepare correspondence, presentations, documents, and internal communications.
• Maintain confidentiality when handling employee, financial, client, and agency information.
• Assist leadership with special projects and follow-up as needed.

• Support the Operations team with day-to-day administrative and organizational needs.
• Maintain agency documents, trackers, forms, directories, and shared resources.
• Assist with employee onboarding and offboarding logistics, including workspace preparation, supplies, equipment coordination, and internal materials.
• Coordinate office supplies, agency purchases, deliveries, vendors, maintenance requests, and general office needs.
• Assist with company meetings, employee events, celebrations, trainings, and agency-wide initiatives.
• Help maintain organized and accurate information within agency systems and project management platforms.
• Assist with administrative portions of operational processes and procedures.
• Identify opportunities to improve organization, efficiency, and consistency throughout the agency.
• Provide support for the Las Vegas and Phoenix offices as needed.

• Assist with the coordination and execution of Mass Media's own marketing initiatives.
• Help maintain agency marketing calendars, project lists, and deadlines.
• Coordinate updates to agency marketing materials, presentations, case studies, credentials, and other collateral.
• Assist with agency website and social media updates by gathering information, assets, approvals, and content.
• Coordinate award submissions, agency announcements, employee recognition, and other promotional opportunities.
• Assist with agency events, sponsor ships, community involvement, and marketing-related logistics.
• Help maintain marketing contact lists, CRM…