Events & Coaching Assistant

About UsThe Mike Ferry Organization is the leader in real estate sales training and coaching. For over 50 years, we have helped real estate agents grow their businesses through proven scripts, systems, and strategies that focus on productivity and profitability. Our company is rooted in MFO curated sales techniques, along with personal responsibility and daily discipline.

We are seeking a dependable and initiative-taking Events and Coaching Assistant will provide administrative, logistical, and operational support to ensure the smooth day-to-day functioning of the office and successful execution of company sponsored events. This role supports the administrative team by maintaining CRM ensuring accuracy in coaching lead records, overseeing office supply inventory, coordinating event materials including regular inventory maintenance and assisting with in-house printing.

The ideal candidate is highly organized, meticulous, dependable, and comfortable balancing computer-based administrative tasks with direct responsibilities such as packing shipments, preparing event materials, and conducting physical inventory counts.

Key Responsibilities:

Provide administrative support to the Structured Learning Systems (SLS) team, including distributing outlines, confirming addresses, shipping workbooks, and coordinating related materials.

Maintain and update Microsoft Business Dynamics 365 (CRM) records to ensure information is accurate, complete, and organized.

Keep coaching lead spreadsheets current and accurate.

Assist with general administrative tasks and maintain organized digital and physical records.

Conduct regular physical inventory counts of office supplies, janitorial products, kitchen supplies, and event supplies.

Monitor inventory levels, identify replenishment needs, and communicate purchasing requirements.

Maintain accurate inventory records and help ensure supplies are readily available.

Organize supply storage areas to maintain accessibility, cleanliness, and efficiency.

Prepare, pack, and organize event materials and supplies for company events.

Unpack and organize materials following events.

Reconcile event inventory after each event, documenting used, returned, missing, or damaged items.

Ensure event materials are safely stored and ready for future use.

Manage in-house printing of outlines, workbooks, handouts, and other company materials.

Prepare, assemble, and organize printed materials for distribution, shipping, and events.

Monitor paper and printing supply levels and maintain printing equipment and work areas.

Support efficient office operations through organization, follow-through, and attention to detail.

Identify opportunities to improve administrative processes, inventory tracking, and material preparation.

Collaborate with team members to meet deadlines and support changing business needs.

Basic Qualifications Required High  school diploma or equivalent.
1–3 years of experience in administrative support, office coordination, inventory management, planning, or a related role.

Proficiency in Microsoft Office, particularly Excel, and experience maintaining spreadsheets.

Strong organizational skills and attention to detail.

Ability to manage multiple priorities, meet deadlines, and follow established processes.

Clear written and verbal communication skills.

Ability to perform physical tasks, including lifting and moving boxes and supplies, packing and unpacking materials, and conducting physical inventory counts, with or without reasonable accommodation.

Ability to work on-site in Las Vegas, Nevada.

Preferred Qualifications Experience working with a Microsoft Business Central – Dynamics 365 CRM platform and maintaining customer, lead, or contact records.

Experience coordinating event materials, shipments, or event inventory.

Experience managing office, kitchen, or janitorial supplies.

Familiarity with inventory tracking, reconciliation, and basic purchasing or replenishment processes.

Experience with in-house printing, document preparation, workbook assembly, or fulfillment.

Strong Excel skills, including sorting, filtering, and maintaining tracking spreadsheets.

Experience supporting a sales, coaching, training, or learning and development team.

Demonstrated ability to work independently, anticipate needs, and improve processes.

Location:

Southwest side of Las Vegas Job Type: Full-time, On-site ONLY

Schedule:

Monday – Friday – 8:00am – 5:00pmCompensation Salaried – $45,000 - $52,000/annually