Administrative Assistant II, Early Childhood Education

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Job Description Based on the volume of applications received, this recruitment may close at any time. Applicants are encouraged to apply as soon as possible.

This position provides essential administrative support to the Early Childhood Education (ECE) Lab located at the North Las Vegas (NLV) campus. Its responsibilities include, but are not limited to, providing customer service, performing general office tasks, and supporting the daily operations of the ECE Lab.

CORE RESPONSIBILITIES:

Under general supervision, responsibilities may include, but are not limited to, the following:

Provide front-office and receptionist support for the ECE Lab Program, including greeting and assisting children, families, staff, CSN students, visitors, and community partners; responding to inquiries; and providing accurate program information.

Perform general administrative and office functions, including preparing correspondence and program communications, maintaining office supplies, operating office equipment, and processing incoming and outgoing mail.

Maintain accurate and confidential child, family, employee, student, and program records in accordance with ECE Lab Program requirements, CSN policies, and applicable regulatory requirements.

Coordinate administrative processes associated with child enrollment and reenrollment, including maintaining the program waiting list, communicating with prospective families, conducting pre-enrollment tours, and processing required enrollment documentation.

Utilize Pro Care and other program management and office software to support enrollment, attendance, billing, family communication, recordkeeping, reporting, and daily program operations.

Perform program financial and accounting functions, including billing, collection of fees, deposit transactions, and maintenance of required financial documentation.

Maintain ECE Lab Program website content and assist with program communications and informational materials.

Maintain timesheets and payroll records for intermittent and student employees and calculate leave for intermittent employees.

Utilize program management software and computer software, including Word, Canva, and Excel.

Support compliance with Nevada Child Care Licensing and other applicable regulatory and accreditation requirements, including maintaining and tracking required documentation, background checks, employee qualifications, training records, and program records.

Maintain confidentiality and exercise professional judgment regarding information concerning children, families, employees, and CSN students in accordance with ECE Lab Program procedures, CSN policies, applicable laws and regulations, including HIPAA and FERPA requirements.

Provide operational and classroom support as needed to maintain continuity of ECE Lab services, including assisting in classrooms during staff absences, breaks, meetings, or other program needs while following established supervision, health and safety, positive guidance, and program procedures.

Demonstrate respect for the individual identity, culture, abilities, background, and family structure of each child, family, employee, and student, and communicate professionally and respectfully in all interactions.

Refrain from inappropriate communication, including gossip, regarding children, families, and employees of CSN.Perform other duties related to the operation and support of the ECE Lab Program as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES (KSAs):

Working knowledge of early childhood education terminology,…