Administrative Assistant II, Early Childhood Education

Based on the volume of applications received, this recruitment may close at any time. Applicants are encouraged to apply as soonas possible.

This position provides essential administrative support to the Early Childhood Education (ECE) Lab located at the North Las Vegas (NLV) campus. Its responsibilities include, but are not limited to, providing customer service, performing general office tasks, and supporting the daily operations of the ECE Lab.

• Provide front-office and receptionist support for the ECE Lab Program, including greeting and assisting children, families,staff, CSN students, visitors, and community partners; responding to inquiries; and providing accurate program information.
• Perform general administrative and office functions, including preparing correspondence and program communications, maintaining office supplies, operating office equipment, and processingincoming and outgoing mail.
• Maintain accurate and confidential child, family, employee,student, and program records in accordance with ECE Lab Program requirements, CSN policies, and applicable regulatory requirements.
• Coordinate administrative processes associated with childenrollment and reenrollment, including maintaining the programwaiting list, communicating with prospective families, conductingpre-enrollment tours, and processing required enrollmentdocumentation.
• Utilize Pro Care and other program management and office software to support enrollment, attendance, billing, familycommunication, recordkeeping, reporting, and daily program operations.
• Perform program financial and accounting functions, including billing, collection of fees, deposit transactions, and maintenance of required financial documentation.
• Maintain ECE Lab Program website content and assist with program communications and informational materials.
• Maintain timesheets and payroll records for intermittent and student employees and calculate leave for intermittentemployees.
• Utilize program management software and computer software,including Word, Canva, and Excel.
• Support compliance with Nevada Child Care Licensing and otherapplicable regulatory and accreditation requirements, including maintaining and tracking required documentation, background checks,employee qualifications, training records, and program records.
• Maintain confidentiality and exercise professional judgmentregarding information concerning children, families, employees, andCSN students in accordance with ECE Lab Program procedures, CSNpolicies, applicable laws and regulations, including HIPAA andFERPA requirements.
• Provide operational and classroom support as needed to maintain continuity of ECE Lab services, including assisting in classroomsduring staff absences, breaks, meetings, or other program needs while following established supervision, health and safety,positive guidance, and program procedures.
• Demonstrate respect for the individual identity, culture,abilities, background, and family structure of each child, family,employee, and student, and communicate professionally and respectfully in all interactions.
• Refrain from inappropriate communication, including gossip,regarding children, families, and employees of CSN.
• Perform other duties related to the operation and support ofthe ECE Lab Program as assigned.

• Working knowledge of early childhood education terminology,practices, and the operational needs of a licensed early childhood education program.
• Ability to interact appropriately with infants, toddlers, andpreschool-age children and understand developmentally appropriatepractices when supporting the ECE Lab environment.
• Ability to communicate effectively and professionally, both orally and in writing, with young children, families, ECE staff,CSN students, faculty, administrators, regulatory agencies, and community partners.
• Ability to provide classroom, program, and administrative support to agency/program staff and managers while following established procedures for child supervision, health and safety,positive guidance, confidentiality, and overall program operations.
• Ability to learn, understand, and apply Nevada Child Care Licensing requirements and ECE Lab Program policies and procedures.
• Ability to use program management and office software (Procare,Touchnet) to support enrollment, billing, attendance, employee records, family communication, and other ECE Lab operations.
• Working knowledge of administrative…